March Meeting Minutes

March 18, 2010

6:30 call to order – Sunset Library

In attendance:  Linnette Jackson, Jenny Kling, Caroline Popma, Robyn Deep, Connie Hopkins, Kari Perry, Lynn Jacobs, Jenny Palmer, Laurie Hurley, Brenna Burke, KJ Wesenburg, and Kathy Ludwig.

The February minutes were reviewed and approved as well as the February financial report (as presented by Linnette).  The report reflected income of $940 and expenses of $2600 due to mostly to the family breakfast and the auction.  The proposed 2010-2011 budget was also reviewed.  It should look very familiar, although, there is an increase of about $10,000 over this year as we expect to have proceeds from the auction.

The auction work continues to be gong well with invites going out soon and the next planning meeting at Heathry Nance’s house on Monday, April 12th at 6 pm.

Committee chairs and officers for 2010-11 were mentioned.  Most of the chair positions will be retained although KJ Wesenburg will do Dine Out’s, an apprentice is needed for Family Fun Nights (to work with Kimberly Steele), and we need a “Barn Blast” coordinator.  There is at least one open position on the board at this time!

Linnette Jackson made a request for Paula Meyer for yearbook photos of the Barn Blast, field trips, Pizza Bingo, etc. to be put on CD or emailed to pmeyer4@comast.net.

Kathy Ludwig initiated a discussion for the group regarding finding time for the teachers in all of the elementary school to stream and plan.  Those present at the meeting offered possible support and objections to the principals’ ideas.

Meeting was adjourned later than usual.

2010-0211 Committee Chairs  (at this time!)

Volunteer Coordinator–Kari Perry

Fall Fundraiser (Gift wrap and Check writing)–Abbie Wojcik

Family Fun Nights–Kimberley Steele–we need an apprentice

Barn Blast–OPEN

Family Breakfast–Dave Fels

Read to Us Week–Val Prothero

Fun Run–Lynn Jacobs

Dine Outs–KJ Wesenberg

Staff Appreciation–OPEN-

Carnival–Michele Beyer

Box Tops–Kari Perry

EScrip–Kari Perry

February Minutes

February 18, 2010

3:15 call to order – room 12

In attendance:  Linnette Jackson, Jenny Kling, Caroline Popma, Michele Beyer, Heathyr Nance, Connie Hopkins, Maraya Radcliffe, Kari Perry, Laurie Hurley, Jenny Palmer, Brenna Burke, and Kathy Ludwig.

The Janurary minutes were reviewed and approved as well as the January financial report.  The report reflected profits from corporate incentives, PACE, Family Breakfast and Fun Night, Fall Fundraiser, and Scrip and also the expenses of garden, curriculum extension, spring fundraiser, and the student directory.

Kathy Ludwig spoke briefly, wishing to thank the PTSO for the pancake breakfast, the Dine Out at Pizza Schmizza, and the coordination of the Science Fare (Heather Oliveras, Todd Drake, Kari Perry, and Linnette Jackson).  She indicated that conference sign-ups should begin on Monday.  The teachers are looking forward to their math residency and also to the use of laptops in the classroom.  The community garden could use some helpers and kindergarten registration was successful!

The proposal for car magnets was tabled for now – possible window clings in the future…  Both requests for funds (from Kathy Ludwig and Michelle Wilson) were approved – $3000 will go toward the purchase of a media cabinet for the laptops and $500 will be used to update the leveled literature.

Heathyr Nance reported on progress for the Spring Auction – A Taste of Sunset on May 14th at The Oregon Golf Club.  We discussed the timing of the events and the importance of having everyone register their credit cards to improve the flow of the evening and avoid lines.  The next volunteer meeting will be Monday, March 8 at 7 pm at the home of Theresa Parker.

Linnette Jackson reviewed the 2009-2010 calendar to help determine if we should edit it in any way.  The concern has been the difficulty in getting volunteers for some of the bigger events.  It was decided that we will change the Barn Blast to November and make it less volunteer-dependant.  The spring (of 2011) fundraiser will be a fun run (with an adult component!)  Scrip will go by the wayside as it requires too much work and has only limited participation.  We will search for more E-scrip retailers.  Kari Perry has volunteered to be the volunteer coordinator for next year.  Committee chairs for almost everything else are still needed!

Meeting was adjourned at 4:20 pm.

January meeting minutes

January 21, 2010

6:30 call to order – Sunset Library

In attendance:  Linnette Jackson, Jenny Kling, Caroline Popma, Theresa Parker, Connie Hopkins, Maraya Radcliffe, Kari Perry, Lynn McKelvey, Jenny Palmer, Stephanie Clevinger, Brenna Burke, Anne Wilson, Bobbi Kelly, Kathy Ludwig, and Jane Stickney.

The November minutes were reviewed and approved as well as the November/December financial report.  The report reflected profits from corporate incentives, PACE, and Scrip and also the expense of the fifth grade field trip.

Theresa Parker reported on the progress of the auction committee and the motion (announced on the list serve) to upgrade the AuctionPay software (now Greater Giving) was approved without opposition.  The upgrade will cost $1100 this year, $320 in the ”off” years, and $795 in the ”on” years as part of a five-year contract.   This will enable us to streamline several procedures, pre-register credit cards, and have multiple users.

Jenny Kling reported the next Dine Out for Sunset would be February 10th at Pizza Schmizza.  She is working on a March date with Sandovol’s and will most likely plan another event for April 28th at ColdStone – which coincides with the Sunset Showcase.

David Fels was not available for the meeting, but requests more volunteers for the Family Breakfast on January 29th.  Please contact felsgroup@gmail.com to offer your assistance ASAP.

Linnette Jackson reminded everyone to plan ahead for the February meeting.  Many of the PTSO events and activities will be discussed in reference to the 2010-11 school year.  Also there will be three votes in support of motions made at this meeting (see below).

Kari Perry suggested a car magnet sale as a potential fundraiser.  This was moved to a vote.

Kathy Ludwig made two requests for funds ($500 for leveled literature support and $3000 for funrniture for new technology) which were moved to a vote, reminded everyone of Howard Hilton’s presentation of February 9th,and thanked Kimberly Steele for another wonderful Family Fun Night.

At 7:10 pm the meeting was turned over to Jane Stickney, assistant superintendent, who spoke to her background, the district’s vision goals, and answered questions from the group.

Meeting was adjourned at 7:50 pm.

November Meeting Minutes

November 19, 2009

3:15 call to order – Sunset Library

In attendance:  Linnette Jackson, Jenny Kling, Caroline Popma, Theresa Parker, Heathyr Nance, Michele Beyer, Connie Hopkins, Maraya Radcliffe, Janet Runyan, Kari Perry, Jenny Palmer, Angie Roane, Robyn Deep, KJ Wesenburg, John Ling.

John Ling from “Jump Rope for Heart” and the American Heart Association spoke regarding the possibility of a program/fundraiser at Sunset and it was agreed that it was a possibility for the future, but not something to focus on at this point.

The October minutes were reviewed and approved as well as the October financial report.  The report reflected profits from Pizza Bingo and a modest $3800 from fall fundraising ($2350 in donations and $1450 from gift wrap).  Parents who gave cash donations will receive receipts for their tax records.

The brief recaps of Barn Blast, PACE, and gift wrap fundraisers indicated that barn blast showed a loss of $106 – possibly from over ordering food (leftovers were donated to the Clark Center) and the bottle toss game might be easier if we incorporated some cans with the 2 L bottles.  PACE has already brought in $1600 and any remaining gift wrap can be found in room 6.

Heathyr Nance and Theresa Parker gave updates on the spring fundraiser/auction.  The event date has been changed to May 14th and the location is the Oregon Golf Club.  The theme, A Taste of Sunset, will reflect donated food from local businesses.  Expect to see a comedian, silent auction, paddle raise, wine pull, and a dessert dash!  Volunteers are meeting Wednesday, January 6 at 6:30 pm – please come!!

At the time of the meeting the Family Breakfast was scheduled for Friday December 4th, but this has since been changed to January 29th.  Please contact David Fels to volunteer your help.

The deadline for ordering spirit wear was Friday November 20th to accommodate any holiday requests.

In the way of wrapping things up, we canceled the spring carnival and are replacing it with another family fun night (the carnival is very volunteer intensive and we are having trouble getting parents to commit).  We toyed with the idea of a childcare/shopping event – possibly teaming with a MS or HS group of sitters.  The next Box Tops deadline is in February – keep bringing them in!

Meeting was adjourned at 4:15 pm

Barn Blast!

Join us from 5:30-8:00 tonight at Sunset School.

There will be great music, games, food, crafts, and treats.  Fun for the whole family!

Pay at the door – $1 per person or $5 per family.  Hot dogs and popcorn available for purchase.

October Meeting Minutes

October 15, 2009

6:30pm call to order – Sunset Library

In attendance: Maraya Radcliffe, Kari Perry, Theresa Parker, Brenna Burke, Caroline Popma, Linnette Jackson, Jenny Kling, Robyn Deeb, Kathy Ludwig, Tiina Lemetyirer, Laurie Hurley, Anne Wilson, Melinda Doblie, and Connie Hopkins.

September minutes were approved. The September financial report was also approved showing a temporary loss from Scrip, expenses for Curriculum Extension, administrative costs, and staff luncheon.  Income from PACE, Dine Out for Sunset, etc will appear next month.

Family Fun Night reported record numbers, (running out of 400 slices of pizza), a possible profit, and a need for more tables.  It was also discussed that we might be able to do with less candy.

Dine Out for Sunset earned $160 from Coldstone Creamery.  They would like to do more in the future with Sunset.  Maybe another Dine Out after an evening event/activity.

Teacher Luncheon—Kari Perry reported that all went well; plenty of volunteers and food, lots of appreciation.

Box Tops—end of the next redemption period is October 25th.  (Please bring in Box Tops for Education!)  Right now we have 250 points.

PACE- deadline was extended for the prize-earning period due to a typo.  77 families have signed on earning $770 for the school!  We discussed ways to make the program more environmentally friendly and that the intrastate use needs improvement.

Gift Wrap and Write-A-Check fundraiser deadline was extended to October 19.

Barn Blast—We need volunteers!!  Classroom reps were asked to go back to the classes and try to find parents who can work in 30 minute shifts on Friday, October 23rd.  No photo both this year, but hopefully Sunny can make an appearance.

Spiritwear – we have some samples and are trying to get an order put together, but could use a coordinator.

Kathy Ludwig spoke briefly, suggesting that she find a few 5th graders to take on the job on improving school spirit with dress-up days, etc.  She also thanked the PTSO for the 2 teacher luncheons (back to school and conferences), indicated that Janet Runyan volunteered to be the teacher rep for the PTSO, and gave a big “thank-you” to those who helped with the pre-school museum – a great success!  Kathy also gave an update on the math curriculum and the great support the teachers are getting (starting with 5th grade teachers) with implementation.

Meeting adjourned at 7:30 with the sale of old Halloween decorations (from storage).  Great deals!

September meeting minutes

Sunset PTSO Minutes

September 24, 2009

3:15 call to order – Sunset Library

In attendance:  Dave Fels, Karlee Sandell, Maraya Radcliffe, Kari Perry, Jenny Palmer, KJ Wesenberg, Theresa Parker, Brenna Burke, Lynn Jacobs, Caroline Popma, Linnette Jackson, Jenny Kling, Michele Beyer, Renae Abboud, Robyn Deeb, Heathyr Nance, Catherine Parisio, Kathy Ludwig, Tiina Lemetyirer, Val Prothero, Cathryn Viteri, Julie Carr, and Andrea Paul.

Julie Carr and Andrea Paul from School Supplies Delivered reported that 46 orders for school supplies had been filled for Sunset families.  This earned the school some free supplies to be used at the discretion of the principal or counselor.

June minutes, as recorded by Dave Fels and reviewed by Caroline Popma, were approved. The summer (July and August) financial report was also approved showing an income of about $500 from corporate incentives and an $8800 carry-over from the 2008-09 budget year.

PTSO Classroom Representatives introduced themselves and supplied their email addresses while Linnette highlighted their duties – namely to be a source of communication between the PTSO and the parents in each class  (no regular reports necessary!)

Each of the Committee/Fundraising Chairs introduced themselves and gave an update on their activity/event – the most current notes are below;

Book fair—Sept 29-Oct 6.  Help is needed for take-down on October 7th

Family Fun Nights—first one is Pizza BINGO on October 2nd.  Sign-ups for volunteering are in the hall outside the library.  Any donations for prizes would be helpful.

PACE fundraiser is ongoing and underway.  The last day to still get prizes for signing up is Friday, October 2nd, but parents can sign up at any time.  Also, out-of-town families can support Sunset with PACE in their area.

Fall Fundraiser (Sally Foster Gift Wrap/Write a check)

Barn Blast—at Sunset on October 23rd.  Maybe each class can manage a game?

Staff Appreciation—October 6th luncheon by 2nd and 3rd grade parents and Kari Perry. This will fuel our teachers on a looong day.

Family Breakfast—inclusive of families, grandparents, etc. rather than “Mom” and “Dad”

Read to Me Week—was so named.

Spring Fundraiser—Heathyr Nance and Theresa Parker are exploring venues.

Carnival—the PTSO has their own insurance enabling us to have bounce houses.

Scrip–Jennifer Duburg will take over from Carol Shelby this fall.

Box Tops— www.btfe.com

Clothes Closet— we may do a “Dress for Success” drive in the spring for women’s clothing.

Spirit Wear—we are working to get a bulk order for anyone interested.  There are some cute styles – look for them in the halls!

Dine Out for Sunset—Jenny Kling – Cold Stone Creamery in October and Pizza Schmizza on November 18th.

Meeting adjourned at 4:30 with no new business, but lots of sweaty kids.

Welcome back to school!

Dear Sunset Families,

Welcome back to a new school year!  Your new PTSO Board is hard at work making plans for the new school year and we so look forward to seeing all our friends and of course making new friends with all of you who are new at Sunset. I am excited to introduce you to our new board for the school year:

Ø     I am Linnette Jackson, PTSO President; this is my third year at Sunset and my first time on the PTSO board. I have two children Grace, a second grader, and Garrett who is starting kindergarten. I love to walk, read and hang out with friends and family.

Ø     Jenny Kling is our new wonderful Vice-President.  This will be Jenny’s second year at Sunset and her first year on the PTSO Board.  She has a daughter, Katie, in first grade.  Jenny prides herself as a “Master Organizer” and loves to help wherever she can.  Jenny also helps with the Preschool committee.

Ø     Michele Beyer is our Treasurer and we are very lucky to have Michele and her 6 years of PTSO Board experience.  She has four children, two sons, Stephen and Daniel, who have graduated from West Linn High School, Leah who is an 8th grader at Rosemont Ridge Middle school and Adam who is a 3rd grader at Sunset.  She also is the proud grandmother of Savanna who is three.

Ø     Caroline Popma is our fabulous new Secretary.  She is beginning her third year at Sunset with her sons, Luke, in second grade, and Henry in kindergarten.  Caroline, and her husband, Greg, are looking forward to a great 2009-2010 school year and sports season!  (Go Ducks!)

All parents and students, as well as faculty and staff, are considered members of Sunset Parent Teacher Support Organization (PTSO).  The responsibility of the PTSO is to enhance the learning opportunities of our children as well as strengthen the connectedness of our community.  All of the work we do is not possible with out the help of our volunteers.  Please check out our “events/volunteer opportunities heading” to find out more.  Time commitments will vary depending on the activity you are interested in.  Even if you only have a couple hours a month, every commitment of your time is greatly needed and appreciated.  I hope that each of you will find some opportunity to get involved.

Our PTSO meeting times are listed under”events and activities” and can also be found on the school calendar.  Childcare will be provided at each meeting.  Most of our communication is done through the school email communication (list serve).  Please sign up through the school’s website.

If you have any questions about our PTSO please feel free to contact me at thejacksoncrew@comcast.net.

Have a great year,

Linnette Jackson

Sunset PTSO President