September 16th PTSO Meeting Recap

  • New Board members were approved.
  • Yard signs are being ordered for all Sunset families.
  • Welcome back care packages will be created for the staff.
  • Kids Kreations will be done virtually this year.
  • Fall Fundraiser information will be coming soon.
  • We are looking for fun and create ways to connect our Sunset community.
  • Dr. Wilson gave a update about the start of the school year.

Read the meeting minutes here.

March Meeting Minutes

Sunset PTSO

MARCH MEETING NAME 03/03

03 March 2020 / 8:00 AM / Library 

Meeting streamed on Facebook Live

ATTENDEES

President: Erin Weis, Treasurer: Stefan Fretz, Secretary: Laurie Hurley,Cheryl Landazuri, Heather Kost, Michelle Toney, Dr. Michelle Wilson, Willow McCormick

AGENDA

Last Meeting Follow-up

  • February Meeting Minutes approved
  • Financial Report 
    • Movie Night: $80 positive
    • Ordering 15 Lego kits
    • Helped fund 5th grade trip to BizTown  

Events

  • Northwest Children’s Theater  
    • Rehearsals March 30th-April 3rd; Performances April 4th (Please note that different dates were on the Website.  We are working to get that fixed)
    • Release Forms and Scripts were sent out
    • Heather just received rehearsal schedule and will be sending that out (they did a good job of having the younger students finished early)
    • Volunteer signup will be going out soon 
    • Planning to do 2 performances.  Will be making sure that the students get a good snack between performances.  Michelle Toney volunteered to pick up Costco snacks.  
    • Roses will be for purchase at the shows.  
    • Deciding what would be good for concessions.     

 Fundraisers

  • Online School Spirit Wear
    • Link is on the Sunset PTSO website (bottom of homepage under “Helpful Links”
  • Fun Run
    • Creating a committee to break up the tasks of planning the Fun Run this year instead of having a Chair or Co-Chairs.  Sign-up Genius is coming with descriptions of the break down of the tasks for planning
    • Sponsorship forms were sent home this week.  Sponsors have covered the cost of the Fun Run in the past so that all the money the students collect goes directly to the school.  
    • Last year a student suggested doing practice runs at recess to get ready for the Fun Run.  Dr. Wilson would like to continue that this year. Looking at a few days a week at one recess time throughout the month of April.  She needs volunteers to help supervise.    
  • Shop Night
    • Shop Night at Mapel Boutique is scheduled for April 23rd.  A percentage of the proceeds will go to Sunset if you shop on that day.  Look for more details to come.
  • Walmart Can Drop Off 
    • Walmart will be adding a box for Sunset.  Drop off your deposit cans to earn money for Sunset.
  • BoxTops for Education
    • Remember to scan receipts using the BoxTops for Education app to earn for Sunset  
    • If you have any of the old BoxTops, send them in.  Laurie will be shipping them before the end of the month.  

Committees

  • Teacher Appreciation
    • Appreciation Jars are in the classrooms.  Students and parents can write a Kindness note to drop in the jar so teacher can have a warm fuzzy pick me up when they need it.  Suggested that a note goes home with ideas for the students and a Kindness note for them to bring in to get it started.
    • Continuing to show appreciation throughout the year with Starbucks and breakfast treats.  
    • Hollywood theme for Teacher Appreciation week in May
  • Eco Team
    • One Paper Towel Challenge has been introduced to the students.  Fliers will be going up on towel dispensers.
    • Spring Book Swap will be located on the Stage this year.  Start collecting books that you are okay donating (keep at home for now if possible.  Storage at school is limited). Dr. Wilson thought a date in may would work best. Every student will be able to pick a book even if they do not bring any in to donate.  
    • Joy is looking to organize a school supply bulk order in the fall to help lessen excess packaging, more details to come
    • Date Changes for Community Care Days (Day to clean up and weed the outdoor areas of the school to prevent District from needing to use Round Up)
      • April 19 – 3rd, 4th and 5th grades
      • May 17 – Pre-K, Kinder, and 1st grade

PTSO Survey

  • Survey was sent out to the school community to evaluate how the PTSO is doing.  We want to know what you think is going well and what can be improved. The survey is still open if you have not responded yet. 
  • Things to not after looking at input so far:
    • Adding time at the end of the meetings for parents to bring up, questions, concens, input
    • Having the agenda for the meeting in advance
    • Working with event chairs to have a clear description of the role of the volunteer
    • Adding a volunteer for events specifically in charge of redirecting kids

Dr Wilson

  • Student Led Conferences are coming up.  Sign ups have opened up already to sign up for a time if you haven’t yet.  During conferences, there will be scheduled time when Dr. Wilson will be available in the library to talk to parents.  Look for those times to be sent out. 
  • Student Survey was completed by all the students in the school (younger students had the help of an adult or older student) focusing on Belonging, Safety, and Classroom Environment.  The staff will be looking at the information and taking the student input into future planning. If you want to see the survey it is located on the Library page
  • Upcoming Evening Events
    • World Culture and Art Night: April 9th  If you family has a special connection to a different culture, please consider sharing.  Letter already went home explaining it. Student art will also be displayed. Teachers are working on projects with a cultural focus.  
    • Family Wellness Night: Looking to have in May but date TBD.  Adding on to what was done in the past for Family Fitness Night and looking at adding additional areas of wellness: physical fitness, nutrition, ADHD…. Looking to have it set up with ability to choose from a menu of topics and possibly attend something while your child participates in something else.  Dr. Wilson is looking for experts in these areas. If you are interested please contact her.    

Meeting ended at 9:12

February Meeting Notes

Sunset PTSO

February Meeting  02/04

04 February 2020 / 6:00 PM / Library 

Meeting streaming on Facebook Live

ATTENDEES

President: Erin Weis, Vice President: Clara Bean, Secretary: Laurie Hurley, Treasure: Stephan Fratz, Amanda Callahan, Kelly Manning, Emily Goodwin, Heather Kost, Christy Thompson, Joy Vlcko

AGENDA

Last Meeting Follow-up

  • January Meeting Minutes approved
  • Financials
    • $138 in the negative for Family Breakfast
    • Children’s Theater $3300 paid so far.  Last year cost $4300
    • Projected a $3500 surplus for the year so there is room to cover
    • Moving forward to purchase Lego Kits.  
    • 5th grade will be going to BizTown

Events

  • Family Breakfast 
    • Look toward adding healthier options such as yogurt and fruit
    • Better Beverages: Coffee with flavored creamer & Tea **Use the coffee urn
    • Needing to make sure that it is finished before buses start arriving so teachers can be back in the rooms for students not participating
  • Family Movie Night February 21st
    • Small Foot is being shown 
    • Candy and drinks purchased: $1.00 candy bags, popcorn, water, sparkling water, juice
    • Needing some more volunteers to sign up for concessions and set up
    • Raffle: movie and some movie bucks and the DVD of the movie
  • NWCT 
    • 74 kids, every class is represented  
    • 49 speaking parts
    • Volunteers: That is the next phase.  Be looking for sign-ups. 2 hour time slots 

Fundraisers

  • Online School Spirit Wear
    • Delayed with the cost markup, prices have been adjusted
    • Website will be up soon
    • Considering doing a bulk purchase to have for sale events
  • School Store
    • Looking at trying to get it going
    • Sell school supplies
    • Need location for it and volunteers
  • * Still looking for Fun Run Co-chair
    •  Looking at just creating a sign-up genius to separate roles since we do not have co-chairs
    •  Look into the company Bolton used for their event?
    •  Phasing out the charms for donations.  Ms McSpadden had another idea of working toward a class goal of 
    • Additions: Encouraging Signs to hand out to parents coming to watch  
  • Walmart Can/Bottle Collection
    • Walmart on 43 is working with local school.  Boxes will be provided to drop off your empty cans and bottles and the money from the refund will go to the school.
    • Erin will to reaching out to them to set it up for Sunset

Committees

  • Teacher Appreciation Committee
    • Jars will be going in the classrooms soon for the kids to write teachers notes
  • Eco Team
    • Paper Towel Challenge:
      • Flyers are being created
      • Ms Pesicka’s class is helping to create a presentation for a morning meeting.
    • Valentines Day cards: Bring extras that your child does not need to use to 
    • Book Swap: need a location and date still.  Erin going to check if we could use the stage 
    • Community Care Days: Goal of keeping Sunset’s grounds clean and deal with weeding which would in turn reduce the need for the District to spray Roundup.
      • Working with staff to find times (20 mins) for classrooms to go out to do quick working around the grounds
      • Grade Level Work Days tentatively scheduled:
        • 1st & 5th – March 8th (10:00-11:30)
        • 2nd & 4th – April 19th (10:00-11:30)
        • K & 3rd – May 17 (10:00-11:30) 

Additional Items

  • Health and Safety Classes: Presented by the District Nurses
    • Announced in the newsletter.  Be aware that you can find out what is being presented, and if you feel it is not right for your child to look in to opting out.  
  • School Board member, Christy Thompson, wanted to thank the parent volunteers for all the extra they give to the school.  She also wants parents to know that she is always willing to talk to parents about their questions and concerns. Her contact information is the the District Website.  She does not want parents to feel like the school board members are inaccessible.

January Meeting Minutes

SUNSET PTSO

January Meeting 01/07

07 January 2020 / 8:00 AM / Library 

ATTENDEES

President: Erin Weis, Secretary: Laurie Hurley, Heather Kost, Dana Midles, Joy Vlcko, Jenise Smith

AGENDA

Last Meeting Follow-up

  • Minutes were approved
  • Financial Report
    • Kid Kreations totals: $2649
    • Classroom Purchases: 
      • Headphones for classrooms have been purchased
      • $350 for 4th grade OMSI class on Tectonic Plates

Events

  • Movie Night- February 21st
    • Looking for volunteers to help chaperon
    • 5th grade parents needed to help with concessions 
  •  NWCT 
    • Look for flier and audition sheets coming home Friday (1/10), Kids bring them to additions 28th and 29th after school
    • Volunteers needed during auditions and during week of rehearsals
  • Family Breakfast – January 24th
    • Using 2 Girls Catering
    • Volunteers needed to help set up tables
    • Teacher help serve food for the breakfast
    • Look for Prepays 

Fundraisers

  • Online School Spirit Wear
    • Working to have the website up and running soon
    • Variety of options including: New shirt/sweatshirt designs, hats bags, blankts, towels
    • Planning for one bulk order a month
  • Fun Run – Still looking for a chair/co-chairs
    • Sponsorships cover all the costs so all the money the students collect goes directly to the school
    • Need someone to start looking for Sponsors now – Shannon Ilis reached out on Facebook Live
    • Other Planning/Responsibilities:  Tshirt design and orders, kick off assembly, incentives (get rid of the charm system-Ms McSpadden has a different idea), set up and running of actual Fun Run, money counting

Committee Updates

  • Teacher Appreciation Committee
    • January starts monthly themes New Year Theme
    • Collecting kindness notes for teachers and staff.  Look for information on when to bring notes to school to place in special jars.
  • Eco Team  
    • Planning community work parties for garden and wooded area clean ups/weeding with the goal to prevent the need to the District to use Roundup
    • Book Swap – Date TBD  Collecting books from families, library… All students will get to take a book home.  Need to find a location to have it.
    • 1 Paper Towel Challenge: Challenge students to use less paper towels after washing hands.  Wash, shake and wipe with 1 paper towel.    

Meeting ended at 9:15

Sunset PTSO

December Meeting 12/03

03 December 2019 / 8:00 AM / Library 

Full Meeting can be viewed on Facebook Live

ATTENDEES

President: Erin Weis, Vice President: Clare Bean, Treasurer: Stephan Fretz, Secretary: Laurie Hurley, Heather Kost, Sarah Duffin, Sheryl Montour

AGENDA

Meeting called to order at 8:00 AM.

November Minutes approved.

Financial Report 

  • Review Budget and Fundraising 2019-2020 Stephan Fretz
    • State Tax Filing was approved
    • Additional income for Fill the Jars has come in making the total $5,081 surpassing the $4,000 goal
  • Classroom Purchases & Requests Erin Weis
    • Working with IT to move ahead and purchase classroom headphones
    • Sufficient funds to purchase about 15 Lego Kits.  Looking into if Lego provides grants or deals for school purchases for additional kits.
    • 4th grade has requested funds for OMSI to come to Sunset for a 4th grade presentation on Earthquakes.  ($300)
    • Continuing to work with Michelle and Willow regarding assistance for all school assemblies.   

Upcoming Events

  • Northwest Children’s Theater Heather Kost & Sheryl Montour
    • Auditions: January 23&24
    • Rehearsals March 20 – April 3
    • Performance: April 4
    • Flyers going home before winter break
    • Looking into having one video made for purchase and pictures 
    • New Chairs planning to continue to work with NWCT:
      • see if script can be received sooner
      • rehearsal schedule can be tweaked so smaller groups of students can be there
      • Specific ideas for students when they are not rehearsing      
  • TBD January or February Movie Night
    • Needs a chair
    • Looking at dates that work
    • Interest has been expressed for turning it into a parents night out  

Upcoming Fundraisers Erin Weis

  • Kids Kreation 
    • Sorting will be done Friday Dec 6
  • Amazon Smile 
    • Remember to Log into Amazon Smile while doing your holiday shopping.  Select Sunset and a percentage of your purchase will come back to Sunset
    • TIP: If you start shopping on the app and have things in the cart, it will remember what is in your cart when you log on to Amazon Smile.

Online School Spirit Wear  COMING in JANUARY

  • Using a new company
  • Bulk orders will be placed once a month
  • Look for reminders

NOTES

We need chairs for multiple upcoming events.  Without chairs these fun events for the school cannot happen.  You do not need to do it alone. Co-chair an event with a friend.  The Board is happy to help you with these events. 

  • Family Breakfast
  • Movie Night
  • Fun Run

Sunset PTSO November Meeting

05 NOVEMBER 2019 / 6:00 PM / Sunset Library 

Full Meeting can be viewed on Facebook Live

ATTENDEES

President: Erin Weis, Vice President: Clare Bean, Secretary: Laurie Hurley, Treasurer: Stefan Fretz, Dr. Michelle Wilson, Frances Araujo, Amber Leaptrott, Sarah Duffin, Amanda Callahan, Joy Vlcko

AGENDA

Called to Order at 6:09

Clare Bean moved to approve the October Minutes, Frances Araujo seconded.  October Meeting Minutes approved.

Financial Report Stefan Fretz

  • Fill the Jar met and surpassed the goal.  Total to date $4,857.31, waiting for some more corporate matching gifts
  • Main expenses to date: Fall Fest and Luau 

Classroom Needs Erin Weis

  • Most requests for classrooms are for Electronics
  • Multiple classrooms need new headphones.  105 sets requested. Discount to about $16 each set.  
  • WeDo 2.0 Lego Kits: requested last year.  Use kits to learn programing. 28 sets were requested 
  • Looking at totals: planning to purchase all the headphones and a portion of the Lego Kits.

Events 

Fall Festival Feedback

  • People seemed to like having it all in the gym.  
  • Looking for another Co-Chair next year.  
  • Want to keep the same format
  • Eco Notes:  (For all the events) Recycle Bins, using paper for tablecloths

Winter Movie Night

  • Chairs can no longer do it.  
  • Canceling the November 15th – Looking at new dates
  • Idea presented for turning it into parents night out.  

Northwest Children’s Theater: Erin Weis

  • Looking for a chair/co-chair for this event.
  • In March-April
  • Lost Money last year.  Cost $45 per student participating.  
  • Looking to find out this month if children are interested in doing it this year.  
  • Possibility to move to every other year.  

Upcoming & Ongoing Fundraisers Erin Weis

Kids Kreations: 

  • Forms went home with kids art on stickers
  • Forms due Friday, 11/8
  • Online due Monday, 11/11
  • Can order online later, but miss out on the mass shipping deal
  • You can get the students past artwork, call Kids Kreation and they can help you find the id.
  • It is possible to add other artwork (other children, adult).

Amazon Smile: 

  • Use Amazon Smile and .5% to Sunset
  • Needs to use Amazon Smile.org (not able to access it through Amazon App).

Script Fundraiser: 

  • Fundraiser were the purchase of Gift Card earns a percentage back for Sunset. 
  • Look for information on how to purchase via Facebook and as a flyer coming home

Boxtops for Education

  • Box Tops is phasing out the program that requires you clip the BoxTops.  The program will continue to accept the clipped BoxTops so continue to send them into school.  
  • Download the BoxTops for Education App to scan your receipt instead of clipping anymore. 

Phonics Kits  Erin Weis

  • Check with teachers if they need help with their phonics kits.  
  • Possibility of doing it over Thanksgiving Break.  

Principal Update Dr. Michelle Wilson

  • Thank You for effort by community over the last 6 weeks: Fill the Jars, events, meals for the staff, and all the parent volunteers. 
  • Safety:  
    • Dr Michelle would like parents to know It is a priority for the staff: discussions, planning and drills.
    • Lock Out Drill today.  Lock Outs: Building is locked down, students remain in the building continuing with their school day.
    • 6 Safety meetings for the District so since last year.  Discussions (Table Talk) for staff to stay up on safety and problem solving 
    • Fire Marshall is a parent.  Planning a Table Talk with him and the staff during one of the early release days. 
  • Coffee with Dr Michelle: 
    • Tuesday, December 3rd after the next PTSO meeting
    • Discussion about: Positive School Cultures & Behavior Support
    • Everyone is welcome 
  • Kindness Project (a new focus and project at Sunset):
    • Look for the newly created tree (and the eagles perched in the top)in Front Hall – There will be Leaves of Kindness to be blowing into Sunset
    • Each Grade Level will be having an initiative: 3rd grade is starting with Stewardship and helping community, 5th grade canned food drive
  • If you have input about topics for discussions or learning, please bring them to Dr. Michelle or Erin
  • Dr. Michelle is going with 10 fifth graders and Learning Specialist to Inclusive Community Summitt run by Special Olympics.  Will bring information back to Sunset.  

Additional Business

Teacher Appreciation Committee

  • Start in January they will be organizing a special thing each month for the teachers to spread out of appreciation.  The committee has come up with a creative theme for each month.
    • Jan-New Year, Healthy You:  Start Gratitude Jars, Smoothie Bar
    • Feb-You Knock Our Socks Off
    • March-Lucky Us: Starbucks
    • April-Flowers 
    • May-Official Teacher Appreciation Week – Hollywood Theme: Door decorating, treats….
  • Teachers Favorite Things:  They will be creating lists of things each teacher loves.  Great for gift giving ideas.   

Directory  

  • Apologize for the delay in getting the directory updated.  Sunset just began using it last year so still working out the kinks. 
  • Calling company determine how get it updates.

NEXT MEETING:  December 3 (8:00 AM) Sunset Library

Meeting finished 7:03

Back to School Luau 9/13 @ 5:30PM

Aloha!! Come say goodbye to summer and hello to the new school year with other sunset families at the Back to School Luau! There will be a bouncy house, face painting, and Kona Ice Shaved Ice for purchase (they give back 25% to our school)!

9/13/19 5:30PM to 7PM

You can bring your own meals or purchase the meals catered by Bamboo Grove Hawaiian Grille. Adult meals are $10 and kids are $7 and they include:

  • Shoyu Chicken
  • Yakisoba with Veggies
  • Rice
  • Mac Salad
  • Lemonade

To purchase your meals in advance, pay using the Venmo app, username @Sunset-PTSO

Or send cash or check to school with your child.

You can round up your purchase to put towards scholarships for families in need.