President: Erin Weis, Treasurer: Stefan Fretz, Secretary: Laurie Hurley,Cheryl Landazuri, Heather Kost, Michelle Toney, Dr. Michelle Wilson, Willow McCormick
Last Meeting Follow-up
February Meeting Minutes approved
Movie Night: $80 positive
Ordering 15 Lego kits
Helped fund 5th grade trip to BizTown
Northwest Children’s Theater
Rehearsals March 30th-April 3rd; Performances April 4th (Please note that different dates were on the Website. We are working to get that fixed)
Release Forms and Scripts were sent out
Heather just received rehearsal schedule and will be sending that out (they did a good job of having the younger students finished early)
Volunteer signup will be going out soon
Planning to do 2 performances. Will be making sure that the students get a good snack between performances. Michelle Toney volunteered to pick up Costco snacks.
Roses will be for purchase at the shows.
Deciding what would be good for concessions.
Online School Spirit Wear
Link is on the Sunset PTSO website (bottom of homepage under “Helpful Links”
Creating a committee to break up the tasks of planning the Fun Run this year instead of having a Chair or Co-Chairs. Sign-up Genius is coming with descriptions of the break down of the tasks for planning
Sponsorship forms were sent home this week. Sponsors have covered the cost of the Fun Run in the past so that all the money the students collect goes directly to the school.
Last year a student suggested doing practice runs at recess to get ready for the Fun Run. Dr. Wilson would like to continue that this year. Looking at a few days a week at one recess time throughout the month of April. She needs volunteers to help supervise.
Shop Night at Mapel Boutique is scheduled for April 23rd. A percentage of the proceeds will go to Sunset if you shop on that day. Look for more details to come.
Walmart Can Drop Off
Walmart will be adding a box for Sunset. Drop off your deposit cans to earn money for Sunset.
BoxTops for Education
Remember to scan receipts using the BoxTops for Education app to earn for Sunset
If you have any of the old BoxTops, send them in. Laurie will be shipping them before the end of the month.
Appreciation Jars are in the classrooms. Students and parents can write a Kindness note to drop in the jar so teacher can have a warm fuzzy pick me up when they need it. Suggested that a note goes home with ideas for the students and a Kindness note for them to bring in to get it started.
Continuing to show appreciation throughout the year with Starbucks and breakfast treats.
Hollywood theme for Teacher Appreciation week in May
One Paper Towel Challenge has been introduced to the students. Fliers will be going up on towel dispensers.
Spring Book Swap will be located on the Stage this year. Start collecting books that you are okay donating (keep at home for now if possible. Storage at school is limited). Dr. Wilson thought a date in may would work best. Every student will be able to pick a book even if they do not bring any in to donate.
Joy is looking to organize a school supply bulk order in the fall to help lessen excess packaging, more details to come
Date Changes for Community Care Days (Day to clean up and weed the outdoor areas of the school to prevent District from needing to use Round Up)
April 19 – 3rd, 4th and 5th grades
May 17 – Pre-K, Kinder, and 1st grade
Survey was sent out to the school community to evaluate how the PTSO is doing. We want to know what you think is going well and what can be improved. The survey is still open if you have not responded yet.
Things to not after looking at input so far:
Adding time at the end of the meetings for parents to bring up, questions, concens, input
Having the agenda for the meeting in advance
Working with event chairs to have a clear description of the role of the volunteer
Adding a volunteer for events specifically in charge of redirecting kids
Student Led Conferences are coming up. Sign ups have opened up already to sign up for a time if you haven’t yet. During conferences, there will be scheduled time when Dr. Wilson will be available in the library to talk to parents. Look for those times to be sent out.
Student Survey was completed by all the students in the school (younger students had the help of an adult or older student) focusing on Belonging, Safety, and Classroom Environment. The staff will be looking at the information and taking the student input into future planning. If you want to see the survey it is located on the Library page
Upcoming Evening Events
World Culture and Art Night: April 9th If you family has a special connection to a different culture, please consider sharing. Letter already went home explaining it. Student art will also be displayed. Teachers are working on projects with a cultural focus.
Family Wellness Night: Looking to have in May but date TBD. Adding on to what was done in the past for Family Fitness Night and looking at adding additional areas of wellness: physical fitness, nutrition, ADHD…. Looking to have it set up with ability to choose from a menu of topics and possibly attend something while your child participates in something else. Dr. Wilson is looking for experts in these areas. If you are interested please contact her.
President: Erin Weis, Vice President: Clara Bean, Secretary: Laurie Hurley, Treasure: Stephan Fratz, Amanda Callahan, Kelly Manning, Emily Goodwin, Heather Kost, Christy Thompson, Joy Vlcko
Last Meeting Follow-up
January Meeting Minutes approved
$138 in the negative for Family Breakfast
Children’s Theater $3300 paid so far. Last year cost $4300
Projected a $3500 surplus for the year so there is room to cover
Moving forward to purchase Lego Kits.
5th grade will be going to BizTown
Look toward adding healthier options such as yogurt and fruit
Better Beverages: Coffee with flavored creamer & Tea **Use the coffee urn
Needing to make sure that it is finished before buses start arriving so teachers can be back in the rooms for students not participating
Family Movie Night February 21st
Small Foot is being shown
Candy and drinks purchased: $1.00 candy bags, popcorn, water, sparkling water, juice
Needing some more volunteers to sign up for concessions and set up
Raffle: movie and some movie bucks and the DVD of the movie
74 kids, every class is represented
49 speaking parts
Volunteers: That is the next phase. Be looking for sign-ups. 2 hour time slots
Online School Spirit Wear
Delayed with the cost markup, prices have been adjusted
Website will be up soon
Considering doing a bulk purchase to have for sale events
Looking at trying to get it going
Sell school supplies
Need location for it and volunteers
* Still looking for Fun Run Co-chair
Looking at just creating a sign-up genius to separate roles since we do not have co-chairs
Look into the company Bolton used for their event?
Phasing out the charms for donations. Ms McSpadden had another idea of working toward a class goal of
Additions: Encouraging Signs to hand out to parents coming to watch
Walmart Can/Bottle Collection
Walmart on 43 is working with local school. Boxes will be provided to drop off your empty cans and bottles and the money from the refund will go to the school.
Erin will to reaching out to them to set it up for Sunset
Teacher Appreciation Committee
Jars will be going in the classrooms soon for the kids to write teachers notes
Paper Towel Challenge:
Flyers are being created
Ms Pesicka’s class is helping to create a presentation for a morning meeting.
Valentines Day cards: Bring extras that your child does not need to use to
Book Swap: need a location and date still. Erin going to check if we could use the stage
Community Care Days: Goal of keeping Sunset’s grounds clean and deal with weeding which would in turn reduce the need for the District to spray Roundup.
Working with staff to find times (20 mins) for classrooms to go out to do quick working around the grounds
Grade Level Work Days tentatively scheduled:
1st & 5th – March 8th (10:00-11:30)
2nd & 4th – April 19th (10:00-11:30)
K & 3rd – May 17 (10:00-11:30)
Health and Safety Classes: Presented by the District Nurses
Announced in the newsletter. Be aware that you can find out what is being presented, and if you feel it is not right for your child to look in to opting out.
School Board member, Christy Thompson, wanted to thank the parent volunteers for all the extra they give to the school. She also wants parents to know that she is always willing to talk to parents about their questions and concerns. Her contact information is the the District Website. She does not want parents to feel like the school board members are inaccessible.
President: Erin Weis, Secretary: Laurie Hurley, Heather Kost, Dana Midles, Joy Vlcko, Jenise Smith
Last Meeting Follow-up
Minutes were approved
Kid Kreations totals: $2649
Headphones for classrooms have been purchased
$350 for 4th grade OMSI class on Tectonic Plates
Movie Night- February 21st
Looking for volunteers to help chaperon
5th grade parents needed to help with concessions
Look for flier and audition sheets coming home Friday (1/10), Kids bring them to additions 28th and 29th after school
Volunteers needed during auditions and during week of rehearsals
Family Breakfast – January 24th
Using 2 Girls Catering
Volunteers needed to help set up tables
Teacher help serve food for the breakfast
Look for Prepays
Online School Spirit Wear
Working to have the website up and running soon
Variety of options including: New shirt/sweatshirt designs, hats bags, blankts, towels
Planning for one bulk order a month
Fun Run – Still looking for a chair/co-chairs
Sponsorships cover all the costs so all the money the students collect goes directly to the school
Need someone to start looking for Sponsors now – Shannon Ilis reached out on Facebook Live
Other Planning/Responsibilities: Tshirt design and orders, kick off assembly, incentives (get rid of the charm system-Ms McSpadden has a different idea), set up and running of actual Fun Run, money counting
Teacher Appreciation Committee
January starts monthly themes New Year Theme
Collecting kindness notes for teachers and staff. Look for information on when to bring notes to school to place in special jars.
Planning community work parties for garden and wooded area clean ups/weeding with the goal to prevent the need to the District to use Roundup
Book Swap – Date TBD Collecting books from families, library… All students will get to take a book home. Need to find a location to have it.
1 Paper Towel Challenge: Challenge students to use less paper towels after washing hands. Wash, shake and wipe with 1 paper towel.
Meeting ended at 9:15
December Meeting 12/03
03 December 2019 / 8:00 AM / Library
Full Meeting can be viewed on Facebook Live
President: Erin Weis, Vice President: Clare Bean, Treasurer: Stephan Fretz, Secretary: Laurie Hurley, Heather Kost, Sarah Duffin, Sheryl Montour
Meeting called to order at 8:00 AM.
November Minutes approved.
Review Budget and Fundraising 2019-2020 Stephan Fretz
State Tax Filing was approved
Additional income for Fill the Jars has come in making the total $5,081 surpassing the $4,000 goal
Classroom Purchases & Requests Erin Weis
Working with IT to move ahead and purchase classroom headphones
Sufficient funds to purchase about 15 Lego Kits. Looking into if Lego provides grants or deals for school purchases for additional kits.
4th grade has requested funds for OMSI to come to Sunset for a 4th grade presentation on Earthquakes. ($300)
Continuing to work with Michelle and Willow regarding assistance for all school assemblies.
Looking into having one video made for purchase and pictures
New Chairs planning to continue to work with NWCT:
see if script can be received sooner
rehearsal schedule can be tweaked so smaller groups of students can be there
Specific ideas for students when they are not rehearsing
TBD January or February Movie Night
Needs a chair
Looking at dates that work
Interest has been expressed for turning it into a parents night out
Upcoming Fundraisers Erin Weis
Sorting will be done Friday Dec 6
Remember to Log into Amazon Smile while doing your holiday shopping. Select Sunset and a percentage of your purchase will come back to Sunset
TIP: If you start shopping on the app and have things in the cart, it will remember what is in your cart when you log on to Amazon Smile.
Online School Spirit Wear COMING in JANUARY
Using a new company
Bulk orders will be placed once a month
Look for reminders
We need chairs for multiple upcoming events. Without chairs these fun events for the school cannot happen. You do not need to do it alone. Co-chair an event with a friend. The Board is happy to help you with these events.
Aloha!! Come say goodbye to summer and hello to the new school year with other sunset families at the Back to School Luau! There will be a bouncy house, face painting, and Kona Ice Shaved Ice for purchase (they give back 25% to our school)!
9/13/19 5:30PM to 7PM
You can bring your own meals or purchase the meals catered by Bamboo Grove Hawaiian Grille. Adult meals are $10 and kids are $7 and they include:
Yakisoba with Veggies
To purchase your meals in advance, pay using the Venmo app, username @Sunset-PTSO
Or send cash or check to school with your child.
You can round up your purchase to put towards scholarships for families in need.