Sunset PTSO: January Meeting Minutes

 6:30pm: Sunset Library

Attendance: President Sarah Tycast, Secretary Heather Goodrich, Volunteer Coordinator Amber Duncan, Treasurer Becky Wilson, PTSO Fundraising Coordinator Darcy Peak, Principle Lisa Hawking, Charles Hull, Kelly Manning, Katie Norquist, Bryan Goodwin, Sarah Duffin and Jenny Frank.

 

Meeting called to order by President Sarah Tycast at 6:30pm.

 

Welcome, Introductions and December Meeting Minutes Approval

The group was welcomed followed by brief introductions. The December meeting minutes were approved after a motion from Darcy Peak and second from Lisa Hawking.

 

Financial Report

Treasurer Becky Wilson passed around the current budget. The only change for the month of December was $0.29 cents of interest. There were no checks written or deposits in the month of December.

 

Upcoming Event: Family Breakfast

The Family Breakfast will take place on January 27th from 7-8:15am. Sarah Tycast has stepped in to organize the breakfast due to not having a chair for the event. The following items were discussed:

  • PTSO will plan for 300 people like was planned last year. 240 people showed up and we had to pay for 275 meals instead of the full 300 (caterer gives the option to send some food back). The extra food that was paid for was used at lunch last year.
  • Pre-pay forms will go out very soon (Friday hopefully). There will be an option to check boxes on the form to help volunteer for the event.
    • Last year, 2/3 of the meals were pre-paid.
    • Will have until Wednesday, 1/25, to turn in the pre-pay forms
  • The price has gone up to $6 per person. This includes pancakes, strawberries, butter, syrup, fruit, bacon, coffee, milk and juice. Not sure if eggs are included- Sarah will follow up. It was reiterated that sprinkles, chocolate chips and whipped cream will NOT be served with the breakfast.
  • Volunteers are needed:
    • Thursday night to set up (4-5 people)
    • Friday morning to help Becky collect money (1 person)
    • Friday morning to serve from 8-8:15am (teachers serve from 7-8am, but have to go to their classes at 8am)
  • Chinese New Year begins on January 28th, so it will be incorporated into the breakfast.
    • Lisa will get pricing for oranges from nutrition because it would be more expensive to get them through the caterer.
    • An activity table will be set up for kids to make Chinese New Year crafts

 

Upcoming Event: Family Fitness Night

Family Fitness Night is coming up on February 3rd from 6-8pm. Sarah Tycast is the chair and the following was discussed about the event:

  • Similar format to last year: fitness stations in the gym with health/nutrition stations in the library. Families will get a passport/map and will be assigned a number to know which station to start at. Every 6-8 minutes, will switch stations.
  • Event is free.
  • Volunteers:
    • No parent volunteers during this event to encourage parent’s participation with their children.
    • Need volunteers to help set-up the stations before the event
    • Need three people to help with check-in
    • Need one to two volunteers to watch over the snack table at the end (to make sure everyone gets something before people go through again).
  • Sarah has been working on donations: Safeway, Market of Choice and applied for Walmart Foundation grant. She is going to follow up with Pacific Foods. Francis Araujo has also been helping Sarah.
  • Most of the fitness and nutrition stations are set. Still needs a yoga station, Pilates station and one or two more. Please let her know if you have any recommendations.
  • Amber requested an information table about Girls on the Run be set up at the event.

 

Spring Fundraiser- Fun Run

The Fun Run is on March 3rd with a kickoff assembly on February 10th. Darcy Peak is the chair for this event. The format will be the same as usual. Every student will receive a pledge sheet and a chain with one charm (foot in the past). As the children get pledges, they will bring in a donation sheet (without money- that is turned in at the end) for each donation. They will earn charms for donations. The class that earns the most donations gets to choose if they want a popcorn or popsicle party. The top two students who earn the most donations will either get to be principle for the day or get a street sign with their name outside the school. In addition, the following items were discussed:

  • Sponsorship opportunity letters will go out soon (hopefully Friday, 1/6). Letters will go out via Listserv and in children’s backpacks. The goal is to raise $16,000.
    • Last year, the goal of $16,000 was met and was used to buy 1:1 technology for classrooms.  
    • With the success over the last two years with purchasing technology, it was suggested that this year’s funds go toward an Artist-in-Residence project for the new school.
      • The current mosaic at Sunset cannot be saved.
      • The same artist that created the current mosaic can make the new project and installation.
      • All the children would have an opportunity to help create the new project.
      • Lisa Hawking will get more information about this and send it out.
    • All money donated goes back to the school.
    • Goal is to get 8-15 companies to sponsor.
  • The PTSO budget is $1,500 for the event. This money will cover T-shirts (every child gets a T shirt to wear at the Fun Run), tokens for the necklaces and popsicles at the finish line.
    • Noel Dalby will design the T-shirts with logos of all the companies that donate.
  • Darcy will be forming a committee to come up with a plan to solicit donations and plan the event. This is Sunset’s largest fundraiser of the year. She wants to committee to brainstorm ideas to make it new and fun.
  • Mapel Gives Back: Mapel Boutique will offer another event where for one day, they give 20% of their sales to the school for anyone who mentions Sunset Primary. Last year, they donated $600 from this event.
  • Other ideas discussed for the event were:
    • The possibility of doing a different charm other than feet this year.
    • Looking at local restaurants to see if they will donate a percentage of sales on a certain day.

Other Updates- Principle Hawking

Lisa Hawking gave updates on:

  • 5th Grade Party
    • This is not a PTSO event. The 5th grade parent run it and the PTSO has funds to donate if needed. Last year, they raised all the money needed and didn’t use the PTSO budget.
  • Sunset Touchstone
    • The touchstone continues to be revised. Lisa read a few ideas for the touchstone:
      • A caring community of joyful learners…you belong here
      • Bring your wonder, possibility and joy…you belong here
      • A caring community of wonder, possibility and joy…you belong here
    • After a discussion of each of these, the following was suggested by the group:
      • Wonder, passion and joy…you belong here
  • Middle School Boundary Process
    • There was a meeting held at Sunset Primary on January 6th. Only three community members attended with five task members.
    • If anyone has any feedback, please let Lisa Hawking know.

Meeting adjourned at 7:40pm.

Respectfully submitted by Heather Goodrich

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SUNSET PTSO

December Meeting Minutes

12/7/16 9:30am Sunset Library

Attendance: President Sarah Tycast, Secretary Heather Goodrich, Secretary Emily Gilbo, Treasurer Becky Wilson, Principle Lisa Hawking, Instructional Coordinator Willow McCormick, Liz Jacob, Laurie Hurley, Abby Schmidt- Representative from Girl Scouts of Oregon and SW Washington.

Meeting called to order by President Sarah Tycast at 9:35am.

 

Welcome, Introductions and November Meeting Minutes Approval

The group was welcomed followed by brief introductions. The November meeting minutes were approved after a motion from Laurie Hurley and second from Liz Jacob.

 

Financial Report

Treasurer Becky Wilson handed out the current budget and discussed the following items:

  • Amazon Smile
    • We got our first Amazon Smile reimbursement.
    • Becky wants to push this with Christmas coming. It’s a great time to get contributions. More information will be going out to families about this.
    • The group discussed that more information about how the program works should be communicated. For example, you need to sign up and use a different website, it doesn’t cost anything and it won’t work on the Amazon app.
  • Missoula
    • PTSO made $100 over what was budgeted. The profit will go towards scholarships.

The Financial Report was approved after a motion from Laurie Hurley and second from Willow McCormick.

 

Guest Presentation- Abby Schmidt- Girl Scouts of Oregon and SW Washington

Abby is the membership engagement specialist for Girl Scouts of Oregon and SW Washington. She asked to talk at the PTSO meeting to try and get more participation and hopefully, a troop for girls at Sunset Primary. Currently, Sunset has six girls involved, but they all go to troop outside the Sunset area. Through their registration program, they can see that girls from the Sunset area start the registration process, but stop when there isn’t a troop in the area.

She discussed the importance of having troops established at schools. It helps to grow the program and teaches philanthropy at a young age. Girl Scouts is a powerful organization to provide an outlet for young girls and help with confidence boosting.

To establish a troop at Sunset, there needs to be two parent volunteers. That is difficulty in starting programs. There are usually plenty of girls that want to be involved, but it’s hard to find parents who want to commit the time. Requirements include having a girl scout (can be a mom or dad) and going through a background check.

The Girl Scouts of America website has training programs and volunteer toolkits. This makes it much easier for leaders to plan with meeting templates. An example of the time needed would be five hours a month: 2 hour meeting, 2 hour excursion and 1 hour of prep work.

Abby is going to provide Sunset with a flyer that has clickable links. Lisa suggested to add the simplicity of the process to the flyer- let parents know that it’s very doable. She also reminded the PTSO that Sunset room reservations have to go through the Community Offices, not through the school. It was also mentioned that Girl Scouts provide insurance for any Girl Scout gathering.

For more information, visit www.girlscoutsosw.org

 

 Upcoming Event: Family Breakfast

The next PTSO event is the Family Breakfast on January 27th. We REALLY need someone to chair the event. The PTSO has the caterer, we just need the chair to send home flyers and organize the event. Volunteers will help with set-up and take-down. The PTSO will send out pre-pay forms the week of January 9th. Teachers usually serve the breakfast and there are supervised activities for the kids when the parents have to leave for work.

Willow mentioned that Chinese New Year begins on January 28th.  She suggested incorporating it into the breakfast. Kids could make Chinese Lanterns to decorate the school and we could serve oranges. It was discussed to have the oranges as the centerpiece with a table tent of a rooster for the Year of the Rooster.

PTSO reiterated that butter and syrup will be served with the pancakes. No sprinkles, chocolate chips or whipped cream. The kids don’t need the extra sugar.

Set up will happen the night before. We will budget the same as last year- 280 people.

 

Upcoming Event: Family Fitness Night

Family Fitness Night will take place on February 3rd – earlier than usual.  Sarah Tycast will chair the event again (for the third year in a row). Event is free. She needs help getting donations and healthy snacks. Sarah put in application from Walmart Foundation for $300. In the past, Market of Choice has given $100. Safeway usually donates bananas. PTSO will buy milk and apples through the school district. It was suggested to contact doctors and dentists to donate items (and can leave business cards). Emily will look online for Kaiser and Providence to see if they can donate.

This event has grown every year. The first year there were around 80 participants and last year, we had 200.

Sarah has been reaching out to fitness and nutrition organizations and businesses to host a station at the event. All stations will be scheduled by Winter Break. This is one of the only events that does not need any parent help during the event. We want all the parents to participate with their children. Ms. Ellis is the emcee for the event and is very involved.

 

Spring Fundraiser- Fun Run

Kickoff is February 10th with the actual event on March 3rd. After the break, Darcy will start coordinating the timing for sending home letters for sponsors and helping with logistics of donations and feet charms. The Fun Run will be held in the gym this year because with the construction, there is no track outside to run on. That is another reason that it didn’t matter to move the date up to early March. All students will get a Fun Run T-shirt from the PTSO.

There was conversation about older kids losing interest in the feet prizes. A suggestion was to appeal to 5th graders by the importance of giving back and raising money for the school. Other discussion included:

  • Getting input from 4th and 5th grade teachers
  • Giving small gifts for certain dollar amounts raised (they do this at Rosemont)
  • In past, we have had each class pick a crazy sock color to wear the day of event.
  • Keep track of donations by class. Maybe get something when a class has 100% participation
  • Different incentives. At Rosemont, they have themes- some kids who weren’t interested initially, got pledges once they got to make costumes for the theme.

 

Other Updates- Principle Hawking

Lisa Hawking gave updates on:

  • Middle School Boundary Process: Lisa sent a link this morning- asking for feedback- each school will have a meeting. Sunset’s meeting will take place on January 3rd in the library. A question was brought up about Out of District kids and how that affects the enrollment numbers. Lisa explained that the first year during open enrollment, sixty children were let in throughout the entire District. Last year there were less than 10. Open enrollment versus Transfer was explained: Open Enrollment- live in Happy Valley and want to go here; Transfer- within the District to a different school.
  • Progress Report Information Meeting next Thursday. Progress reports go home next Wednesday.
  • LUBA Appeal Update– hearing tomorrow (12/8). The District Operations Director and Project Manager are attending. There won’t be any public testimony or anything new. Land use attorneys are hearing the case. We will hear the results in a few weeks. In meantime, construction has continued.
  • Recess Options:
    • The Ga-Ga ball pit is being moved to the blacktop due to the pit in the barkdust getting mushy.
    • A new mobile play system- waterproof foam blocks- will be arriving soon. Look at http://www.imaginationplayground.com/product/medium-blocks.html  We are getting the medium size blocks. We will be able to use them here and new school.
  • Children from China– Sunset will have fourteen children grades 1st grade through 8th grade coming to school for a week from China.
  • Classroom Celebrations– Lisa had meetings with all the teachers so that everyone is on the same page. Celebrations will be connected to some sort of classroom purpose (lego robotics; reading, writing, etc.) with one or less reasonably sweet treat. All parents will be invited to at least one. The goal is to incorporate community.

 

Box Tops

  • Sarah showed the new way we will collect Box Tops. Flyers with a sheet protector that you can actually put the box tops into, will be put on each classroom door and around the school.

Meeting adjourned at 10:55am.

Respectfully submitted by Heather Goodrich

SUNSET PTSO

October Meeting Minutes

11/2/2016: 6:30pm Sunset Library

Attendance: President Sarah Tycast, Vice President Susie Morgan, Secretary Heather Goodrich, Treasurer Becky Wilson, Principle Lisa Hawking, Emily Goodwin, Sam Burton, Sydney Wilson.

Meeting called to order by President Sarah Tycast at 6:30pm.

 

Welcome, Introductions and September Meeting Minutes Approval

The group was welcomed followed by brief introductions. The October meeting minutes were approved after a motion from Becky Wilson and second from Sam Burton.

 

Financial Report- look at Becky’s notes

Treasurer Becky Wilson handed out the Sunset PTSO 16/17 annual budget for review. Items discussed included:

  • Barn Blast
    • Great turnout- roughly 500 people
    • Haven’t gotten all the expenses turned in yet (DJ, etc.)
    • Next year, more one dollar bills will be available in each cash box
  • Fall Fundraiser
    • Exceeded our goal of $4000
  • Missoula
    • Goal was to break even, but we made $100 in popcorn sales
    • Should think about adding bottled water to sales
    • This was the first year the PTSO put this on- usually the school does it.
    • A huge thank you to Andrea Boyd-Helm for all her hard work in helping the PTSO (Susie and Becky) put this on.
    • Thank you to Susie Morgan and Becky Wilson for coordinating the event.
  • Teacher’s Supplies
    • The PTSO gives all Sunset teachers $200 a year for supplies.
    • So far, three teachers have submitted for reimbursement.
  • AmazonSmile
    • Becky wants to push this with Christmas coming. It’s a great time to get contributions. More information will be going out to families about this.
  • Scrip
    • Sunset Primary is not currently offering Scrip as a fundraiser, but it was brought up that Rosemont Ridge does it and gets quite a bit of money back from it.
    • Scrip is where people buy gift cards (from the PTSO) for places they already shop at (Safeway, Amazon, etc.). Sunset PTSO would get a percentage of sales.
    • PTSO needs to educate about this. People would send in a form with how many gift cards they wanted. Becky offered to put the orders in if we decide to do this.
    • We need to have at least at least 100 vendors.
    • The PTSO decided to try it this year for the holiday.

 

Fall Fundraiser- Fill the Jars

Thank you to all the families that contributed to our Fall Fundraiser. Not only did we meet the goal of $4000, we exceeded it by $400. $4000 will go to Sunset Primary for books and the extra $400 will into the general fund to go for other expenses throughout the year. These expenses can include scholarships for field trips and other requests. The PTSO wants to say yes to what we can, so it’s great to earn extra money past the goal. Other items discussed included:

  • Half the money came in through PayPal (just over $2,000)
  • Got feedback that families liked having the opportunity to contribute during conferences. Often times, change was sent to school with the kids, but more checks were contributed during conferences.
  • We don’t keep track of what comes in from each class, but all grade levels were represented well with donations.

 

Spring Fundraiser- Fun Run

Reminder from Sarah on behalf of Darcy that the Fun Run is early this year. Kickoff is February 10th with the actual event on March 3rd. At the December meeting, Darcy will start coordinating the timing for sending home letters for sponsors and helping with logistics of donations and feet charms. The Fun Run will be held in the gym this year because with the construction, there is no track outside to run on. That is another reason that it didn’t matter to move the date up to early March. All students will get a Fun Run T-shirt from the PTSO.

 

Barn Blast

Thank you to Sarah Liddell and all the helpers that made this event possible. This event was very well attended. The PTSO will continue to try to not schedule events on the same nights as other schools to keep attendance at these events high. Discussion of this event included:

  • Carnival games that had usually taken place in the cafeteria were replaced with other types of games in the gym (cake walk, mummy wrap, etc.). Feedback was very positive with this move.
  • Crafts were a huge hit. The tables were packed and feedback was very positive.
  • Sarah is going to get together with Chair Sarah Liddell to make a list of how to set it up so that future chairs of the event are successful. This event takes a lot of time and effort to set up.
  • CampFire kids helped set up the Spooky Walk. This was very helpful and we will ask that they help next year.

 

Box Tops

Amber Duncan turned in the box tops submitted and the PTSO got a check for $181. There was discussion about how the collection box for Box Tops was moved from outside the library to the cafeteria. Options were discussed on other ways to remind people to save them (posters, different collection containers, etc.) With the new school, the PTSO will look at options. It was also discussed that Box Tops can be turned in inside a plastic bag rather than on the sheet provided. The sheet is just a good reminder to turn them in.

 

Book Fair

Thank you to Ms. Perkins and all the volunteers who helped with the Book Fair this year. Donuts for Dads was very well attended and feedback was very positive. Sunset will get a percentage of money back from Scholastic on books purchased. Having the Book Fair open during Barn Blast was great.

 

Upcoming Event: Family Breakfast

The next PTSO event is the Family Breakfast on January 27th. We are still looking for a chair or co-chairs to run the event. The PTSO has the caterer, we just need the chair to organize volunteers, send home flyers and organize the event. Teachers usually serve the breakfast and there are supervised activities for the kids when the parents have to leave for work.

 

Upcoming Event: Family Fitness Night

Family Fitness Night will take place on February 3rd. Sarah Tycast will chair the event again (for the third year in a row), unless someone else wants to co-chair with her. She needs help organizing the event and getting donations. She reaches out to fitness and nutrition organizations and businesses to host a station at the event. All stations will be scheduled by Winter Break. This is one of the only events that does not need any parent help during the event. We want all the parents to participate with their children. Ms. Ellis is the emcee for the event and is very involved.

 

Other Updates- Principle Hawking

Lisa Hawking gave updates on:

New Progress Report

  • The West Linn-Wilsonville School District has revised the progress reports that communicate students’ growth and progress throughout the year. These are the highlights of the revision:
    • Teachers from all over the District have been working two years on the revision
    • Take scope of what we do in school and honor complexity of that and common core standards. Comprehensible; helps parents know what they want to know
    • Parent information meeting next week on November 9th and 10th
      • Give a preview; answer questions
    • Teachers have to decide how to assess each learning target. In December, students shouldn’t expect meet or exceed- might not have been taught.
    • Consistent across the District
    • Previous progress report was revised in late 90’s- not representative of Common Core.
    • Letters will go home to parents.

Celebrations at Sunset

Classroom celebrations for holidays were discussed. Lisa wanted to give parents the opportunity to think and discuss what we want to do with classroom celebrations. Learning celebrations rather than candy and game celebrations were discussed. Through conversations with parents and teachers, it sounds like they appreciate connecting with the classroom and other parents during learning celebrations. The goal is to downplay the more traditional parties with sugar and less meaningful activities. Learning parties are connected to a purpose and show parents what they are doing.

Missoula

There was discussion about Missoula and if we want to continue to work with this specific group. Discussion included:

    • Something this year was different than in years past. The quality wasn’t as high. We might want to look at other options for our school. With Missoula, we don’t have any control over what the play is. Feedback this year was that the story was hard to follow.
    • Positives included that the kids have a lot of fun; kids come so far in just one week’s time; all grade levels have the opportunity; kids starting early getting on stage before they are scared to do it.
    • Negatives included when kids who try out don’t get to participate due to too many people; confusing for first time parents on the time commitment; it’s a lot of work for Andrea Boyd-Helm and the school; late nights for the students and parents.
    • Ideas were presented on doing something else like looking at other companies; doing something to expand what theater can be; having all 5th graders do something.
    • Sarah asked if there was an opportunity to give feedback to Missoula. Lisa has the contacts and will send to Sarah to provide feedback.

 

Meeting adjourned at 7:42pm

Respectfully submitted by Heather Goodrich

Don’t forget to attend the next PTSO meeting on Wednesday, 11/2 at 6:30pm in the Sunset Library. As a parent of a Sunset child, you are automatically a member of the PTSO and we’d love to see you there!

Help make the  2016 Barn Blast a BLAST!    

Join the party Friday October 28th and volunteer for any of the following duties and time slots by clicking here: 

Click Here to Volunteer for the Barn Blast

Thank you in advance for your help!!

It is time to FILL THE JARS for Sunset! Our fall fundraiser is in full swing, please help us reach our goal and donate….cash, checks and coins are all welcome, donate and watch the jars fill up in the office! We are looking to raise $4,000! 100% of the funds raised will go towards more fiction and non-fiction books in our classroom libraries for all Sunset students to use.

Please help us reach our goal, send in a check, cash and/or coins. You can also donate easily online by clicking on the top right corner of this site:  https://sunsetptso.org . Just click DONATE! Thank you for supporting Sunset…GO EAGLES!!!

Sunset PTSO Meeting Minutes

September 6, 2016

Attendance: President Sarah Tycast, Vice President Susie Morgan, Secretary Emily Gilbo, Secretary Heather Goodrich, Treasurer Becky Wilson, Principle Lisa Hawking, Instructional Coordinator Willow McCormick, Sarah Duffin, Jenny Frank, Bryan Goodwin, Catherine Gregory, Laurie Hurley, Ngoc Lewis, Darcy Peak, Katie Rasouli, Sherko Rasouli, Mai Sorenson, Kelly Schweiger-Lambert and Guest Presenter Marnie from Eco-School Network.

Meeting called to order by President Sarah Tycast at 9:10am.

 

WELCOME AND INTRODUCTIONS

The group was welcomed followed by brief introductions. Willow McCormick was introduced as Sunset’s new Instructional Coordinator. She taught at Willamette Primary for ten years prior to this position. Some of her roles will include supporting Lisa Hawking, supporting families, coordinating gifted education and assessment, enrichment classes, ESL and many other ways to support learning.

 

2016-2017 CALENDAR REVIEW

PTSO Meeting Times/Dates

  • Asked for feedback on what works for meetings- day of week and day or night. Last year, meetings were alternated between morning and night, but there wasn’t any parent participation during the morning meetings. PTSO is for everyone and the goal is to get as much parent participation as possible.
  • It was decided to have most meetings be on Wednesday nights, with a couple offered during the day. The PTSO calendar will be updated within the next week to reflect the upcoming meetings.

Curriculum Night was wrong on the PTSO calendar that was sent with back-to-school packets. It is on 9/22, not 9/21.

 

SEPTEMBER/OCTOBER EVENTS

For many of the events, the PTSO is looking for volunteers to either chair the event or help put it on. To volunteer for events, you can either email Amber Duncan, the PTSO Volunteer Coordinator at volunteer@sunsetptso.org or sign up for Help Counter. Help Counter is the name of the software used to keep track of emails and volunteer opportunities.

If you are already registered as a volunteer or have let the volunteer coordinator know that you would like to receive emails, you already have a profile. You will create your own username and password to be able to sign in anytime. You can sign in here: www.helpcounterweb.com/ci/volunteer

If you are not yet signed up as a volunteer, you can create a profile by signing up here: www.helpcounterweb.com/welcome/?en=117962114

 

Back to School Picnic

  • September 9th: 5:30-7:30pm at Sunset Park instead of the school field due to construction.
  • Pre-Pay Forms were sent home so families don’t have to wait in line to pay. Hotdog or hamburger, watermelons, chips, cookie and lemonade included for $5.

 

Missoula Children’s Theatre

  • October 17th-21st
  • Sleeping Beauty is the production this year.
  • Susie Morgan and Becky Wilson have volunteered to chair this event.
  • The entire event is completed Monday through Saturday, one week. Auditions are held on Monday, rehearsals every day with the production on Saturday. All grades can audition.
  • Need parent help to cover rehearsals, ticket sales and concessions. It’s a great way to get the 5th graders involved.
  • Need two families to host the adults from Montana: the producer and the stage actor.

 

Read to Us/Book Fair Week

  • October 24th-28th
  • Moved Read to Us week to coincide with the Book Fair to get kids excited about reading.
  • Parents, community leaders and people who work locally are invited to read to the classrooms and talk about how reading is important in their careers or lives.
  • Emily Gilbo, Jenny Frank and Mai Sorenson have volunteered to chair this event, but they will be looking for parents to help.

 

Barn Blast

  • October 28th
  • This is the first of the school’s fun community events. Kids can wear their Halloween costumes (no masks or scary costumes). Last year there were games, pizza, a DJ with a dance party and a spooky walk in the garden.
  • Sarah Liddell has volunteered to co-chair but the PTSO still needs someone to help co-chair. Contact Amber Duncan if you are interested.

 

 

CENTER FOR EARTH LEADERSHIP: ECO-SCHOOL NETWORK PRESENTATION

Eco-School Networks are composed of parents leading projects at elementary schools with a goal to introduce sustainable practices and raise eco-awareness with the children. A meeting was held last May and parents from Sunset, Cedar Oak, Bolton and Trillium attended. Although there was interest, we didn’t have anyone step up at that time to represent Sunset. This presentation was to try again to find someone or a group of parents from Sunset to help develop initiatives for our school. It was discussed that this was good timing and initiatives could be planned with the opening of the new school.

Examples of initiatives in other schools include buying durable trays for lunch rather than Styrofoam or having a Halloween costume swap.

A sign-up was passed around the meeting for an invite to an October 6th meeting and dessert at a parent of a Bolton student’s house.  

For more information, go to http://ecoschoolnetwork.org/

 

2016/2017 FUNDRAISING OVERVIEW

Darcy Peak is the PTSO Fundraising Coordinator for 2016-2017 and provided a brief overview of our two fundraisers this year. At Sunset Primary, we don’t sell anything to raise funds for the school, we have two donation campaigns:

Fall Fundraiser: Fill the Jars

  • Parents will get information at Curriculum Night on 9/22
  • This is a check writing campaign for the parents with paper bags being sent home to get our kids involved with filling them up with change.
  • The PTSO works with the school to determine what the money will go towards. In the past, Chromebooks, Ipads and non-fiction books have been purchased with the fundraising funds.
  • If anyone would like to help with this event, please contact Amber Duncan- the PTSO Volunteer Coordinator.

 

Spring Fundraiser: Fun Run

  • This year, the Fun Run kickoff was moved to February to coincide with fitness month. The actual Fun Run will take place on 3/3. The PTSO will look into ways the preschoolers can get involved with the actual event.
  • This is another donation campaign with a highlight on trying to get corporate sponsorships.
  • All children will get a free T-shirt to wear during the event.

 

 

FINANCIAL REPORT

Treasurer Becky Wilson handed out the Sunset PTSO 16/17 annual budget for review. Everything is similar to last year’s budget. Still waiting for some corporate sponsor money to come in from last fiscal year.

It was discussed how lucky Sunset PTSO is to have Becky as Treasurer for the third year. She won’t have a student at Sunset next year, so there is a need to find a parent to take over next year. The position doesn’t take up too much time and is straight forward. If anyone is interested, contact Becky, Sarah or anyone on the PTSO board.

 

CONSTRUCTION UPDATE

Lots of progress is happening next door at the new Sunset Primary construction site. To keep up with the progress, go to the bond website: http://www.bond.wlwv.k12.or.us/Page/8054  The school will have this website projecting off the kiosk in the main hallway.

With the construction, the options for recess have changed. Children can play Gaga Ball, go to the library, have active play, go to the gym or play Roxaboxen.

 

Meeting was adjourned at 10am. Next meeting will be October 5th @ 6:30pm in the Sunset Library.