President: Erin Weis, Secretary: Laurie Hurley, Heather Kost, Dana Midles, Joy Vlcko, Jenise Smith
Last Meeting Follow-up
Minutes were approved
Kid Kreations totals: $2649
Headphones for classrooms have been purchased
$350 for 4th grade OMSI class on Tectonic Plates
Movie Night- February 21st
Looking for volunteers to help chaperon
5th grade parents needed to help with concessions
Look for flier and audition sheets coming home Friday (1/10), Kids bring them to additions 28th and 29th after school
Volunteers needed during auditions and during week of rehearsals
Family Breakfast – January 24th
Using 2 Girls Catering
Volunteers needed to help set up tables
Teacher help serve food for the breakfast
Look for Prepays
Online School Spirit Wear
Working to have the website up and running soon
Variety of options including: New shirt/sweatshirt designs, hats bags, blankts, towels
Planning for one bulk order a month
Fun Run – Still looking for a chair/co-chairs
Sponsorships cover all the costs so all the money the students collect goes directly to the school
Need someone to start looking for Sponsors now – Shannon Ilis reached out on Facebook Live
Other Planning/Responsibilities: Tshirt design and orders, kick off assembly, incentives (get rid of the charm system-Ms McSpadden has a different idea), set up and running of actual Fun Run, money counting
Teacher Appreciation Committee
January starts monthly themes New Year Theme
Collecting kindness notes for teachers and staff. Look for information on when to bring notes to school to place in special jars.
Planning community work parties for garden and wooded area clean ups/weeding with the goal to prevent the need to the District to use Roundup
Book Swap – Date TBD Collecting books from families, library… All students will get to take a book home. Need to find a location to have it.
1 Paper Towel Challenge: Challenge students to use less paper towels after washing hands. Wash, shake and wipe with 1 paper towel.
Meeting ended at 9:15
December Meeting 12/03
03 December 2019 / 8:00 AM / Library
Full Meeting can be viewed on Facebook Live
President: Erin Weis, Vice President: Clare Bean, Treasurer: Stephan Fretz, Secretary: Laurie Hurley, Heather Kost, Sarah Duffin, Sheryl Montour
Meeting called to order at 8:00 AM.
November Minutes approved.
Review Budget and Fundraising 2019-2020 Stephan Fretz
State Tax Filing was approved
Additional income for Fill the Jars has come in making the total $5,081 surpassing the $4,000 goal
Classroom Purchases & Requests Erin Weis
Working with IT to move ahead and purchase classroom headphones
Sufficient funds to purchase about 15 Lego Kits. Looking into if Lego provides grants or deals for school purchases for additional kits.
4th grade has requested funds for OMSI to come to Sunset for a 4th grade presentation on Earthquakes. ($300)
Continuing to work with Michelle and Willow regarding assistance for all school assemblies.
Looking into having one video made for purchase and pictures
New Chairs planning to continue to work with NWCT:
see if script can be received sooner
rehearsal schedule can be tweaked so smaller groups of students can be there
Specific ideas for students when they are not rehearsing
TBD January or February Movie Night
Needs a chair
Looking at dates that work
Interest has been expressed for turning it into a parents night out
Upcoming Fundraisers Erin Weis
Sorting will be done Friday Dec 6
Remember to Log into Amazon Smile while doing your holiday shopping. Select Sunset and a percentage of your purchase will come back to Sunset
TIP: If you start shopping on the app and have things in the cart, it will remember what is in your cart when you log on to Amazon Smile.
Online School Spirit Wear COMING in JANUARY
Using a new company
Bulk orders will be placed once a month
Look for reminders
We need chairs for multiple upcoming events. Without chairs these fun events for the school cannot happen. You do not need to do it alone. Co-chair an event with a friend. The Board is happy to help you with these events.
President: Erin Weis, VP: Clare Bean, Sec: Laurie Hurley, VC: Seamus Barron, Cheryl Fretz, Michelle Engblom-Deglmann, Adam Deglmann, Liz Jacob, Jeff Jacob, Jennie Madrigal, Jenna Gilchrist, Angela Luchenbill, Kara Clark, Cheryl Landazuri, Sheryl Montour, Laura Huffstutter, Emily Guerrero, Lisa Long, Shannon Brogden, Shannon Ilas, Michelle Toney
Board Member Voting
Voted Clare Bean as Vice President and Seamus Barron as Volunteer Coordinator
We hope everyone has seen the improvements to the Sunset Garden, and the artwork that is starting to be installed. The artwork was created last year by the students using recycled materials.
Committee Update: New committees are being formed this year so teachers and parents can work together, and anyone interested is welcome to join.
Garden Committee: Joy Vlcko and Cheryl Fretz
Working to continue to develop the Sunset Garden
Art Committee: Karen Detjens, Stephanie Valverde, Mollie Hyman, Carrie Gilbert, Kathleen Miller
Art Carts and materials were purchased by PTSO in the past
Woking to implement art in the classroom
Outdoor Learning Space Committee: Angela Ellinger Luchenbill, Tracie Reed, Clare Bean, Joy Vlcko, Kathleen Miller
Picnic tables that were purchased by PTSO have been put together and are in the space.
Learning Landscape, a company that has been working with the West Linn Parks and Rec, is willing to consult with the committee. Considering some grants to help develop the outdoor learning space.
Assembly Committee: WIllow McCormick and Mollie Hyman
Working to have more outside groups to come in for educational assemblies.
Fundraisers: There are two big fundraisers throughout the year. Fill the Jars in the fall and Fun Run in the spring.
$27,000 raised between those two last year. Funds used for garden improvements, Artist in Residence, new yearbook cameras, Lego Robotics kits for after school enrichment, classroom headphones, Kindergarten and 1st grade books.
This year’s fundraising could be used for:
Continuing to build up the outdoor learning space.
STEAM stationary bikes (Green Micro Gym) used to read while pedaling to generate energy. Possibly work with a solar company to do a year long fundraiser.
Grant request from 1/ 2 for more lego robotics classroom kits.
Back to School BBQ – September 13th at 5:30:
Sign up sheet was available at the meeting for volunteers
It will be catered. $10 will be the price for the food. Prepaid orders will be going home.
Kona Shaved Ice will be there for purchase – will give a percentage back to Sunset
Additional activities: Bouncy House, face painters, temporary tattoos
Dr Wilson asked for help preparing phonics kits that were purchased by the district for the teachers.
After drop off this week people will be staying to work on them. Simply separating perforated cards and grouping them.
We will start using Facebook Live Stream for the next meeting.
Dr Michelle Wilson
Welcomed everyone back, and she will be available at meetings throughout the year.
Staff has been working not only last week, but throughout the whole summer attending conferences and reading profession development materials to prepare for the school year.
There are many new staff members this year
One of the issues that the District and the staff at Sunset will be focusing on is equity to support all children. District website has additional information about how all children is being supported to feel like a valued member of the school community.
This year Sunset’s enrollment had grown to 410 students (not including preschool).
Teacher Representative: Instead of having multiple Classroom Liaisons we will have one Teacher Representative. Michelle Engblom-Deglmann will be woking to communicate directly with the teachers.
Social Media/Communication: **Any public sites will NOT have pictures of students
Instagram: Sunset PTSO public site
Facebook: Sunset PTSO private group page & Sunset Primary School public page
Website: www.sunsetptso.org board email addresses, calendar with meetings and events (can be linked to various phone and computer calendars), forms, online payments, meeting minutes