Sunset PTSO November Meeting

05 NOVEMBER 2019 / 6:00 PM / Sunset Library 

Full Meeting can be viewed on Facebook Live


President: Erin Weis, Vice President: Clare Bean, Secretary: Laurie Hurley, Treasurer: Stefan Fretz, Dr. Michelle Wilson, Frances Araujo, Amber Leaptrott, Sarah Duffin, Amanda Callahan, Joy Vlcko


Called to Order at 6:09

Clare Bean moved to approve the October Minutes, Frances Araujo seconded.  October Meeting Minutes approved.

Financial Report Stefan Fretz

  • Fill the Jar met and surpassed the goal.  Total to date $4,857.31, waiting for some more corporate matching gifts
  • Main expenses to date: Fall Fest and Luau 

Classroom Needs Erin Weis

  • Most requests for classrooms are for Electronics
  • Multiple classrooms need new headphones.  105 sets requested. Discount to about $16 each set.  
  • WeDo 2.0 Lego Kits: requested last year.  Use kits to learn programing. 28 sets were requested 
  • Looking at totals: planning to purchase all the headphones and a portion of the Lego Kits.


Fall Festival Feedback

  • People seemed to like having it all in the gym.  
  • Looking for another Co-Chair next year.  
  • Want to keep the same format
  • Eco Notes:  (For all the events) Recycle Bins, using paper for tablecloths

Winter Movie Night

  • Chairs can no longer do it.  
  • Canceling the November 15th – Looking at new dates
  • Idea presented for turning it into parents night out.  

Northwest Children’s Theater: Erin Weis

  • Looking for a chair/co-chair for this event.
  • In March-April
  • Lost Money last year.  Cost $45 per student participating.  
  • Looking to find out this month if children are interested in doing it this year.  
  • Possibility to move to every other year.  

Upcoming & Ongoing Fundraisers Erin Weis

Kids Kreations: 

  • Forms went home with kids art on stickers
  • Forms due Friday, 11/8
  • Online due Monday, 11/11
  • Can order online later, but miss out on the mass shipping deal
  • You can get the students past artwork, call Kids Kreation and they can help you find the id.
  • It is possible to add other artwork (other children, adult).

Amazon Smile: 

  • Use Amazon Smile and .5% to Sunset
  • Needs to use Amazon (not able to access it through Amazon App).

Script Fundraiser: 

  • Fundraiser were the purchase of Gift Card earns a percentage back for Sunset. 
  • Look for information on how to purchase via Facebook and as a flyer coming home

Boxtops for Education

  • Box Tops is phasing out the program that requires you clip the BoxTops.  The program will continue to accept the clipped BoxTops so continue to send them into school.  
  • Download the BoxTops for Education App to scan your receipt instead of clipping anymore. 

Phonics Kits  Erin Weis

  • Check with teachers if they need help with their phonics kits.  
  • Possibility of doing it over Thanksgiving Break.  

Principal Update Dr. Michelle Wilson

  • Thank You for effort by community over the last 6 weeks: Fill the Jars, events, meals for the staff, and all the parent volunteers. 
  • Safety:  
    • Dr Michelle would like parents to know It is a priority for the staff: discussions, planning and drills.
    • Lock Out Drill today.  Lock Outs: Building is locked down, students remain in the building continuing with their school day.
    • 6 Safety meetings for the District so since last year.  Discussions (Table Talk) for staff to stay up on safety and problem solving 
    • Fire Marshall is a parent.  Planning a Table Talk with him and the staff during one of the early release days. 
  • Coffee with Dr Michelle: 
    • Tuesday, December 3rd after the next PTSO meeting
    • Discussion about: Positive School Cultures & Behavior Support
    • Everyone is welcome 
  • Kindness Project (a new focus and project at Sunset):
    • Look for the newly created tree (and the eagles perched in the top)in Front Hall – There will be Leaves of Kindness to be blowing into Sunset
    • Each Grade Level will be having an initiative: 3rd grade is starting with Stewardship and helping community, 5th grade canned food drive
  • If you have input about topics for discussions or learning, please bring them to Dr. Michelle or Erin
  • Dr. Michelle is going with 10 fifth graders and Learning Specialist to Inclusive Community Summitt run by Special Olympics.  Will bring information back to Sunset.  

Additional Business

Teacher Appreciation Committee

  • Start in January they will be organizing a special thing each month for the teachers to spread out of appreciation.  The committee has come up with a creative theme for each month.
    • Jan-New Year, Healthy You:  Start Gratitude Jars, Smoothie Bar
    • Feb-You Knock Our Socks Off
    • March-Lucky Us: Starbucks
    • April-Flowers 
    • May-Official Teacher Appreciation Week – Hollywood Theme: Door decorating, treats….
  • Teachers Favorite Things:  They will be creating lists of things each teacher loves.  Great for gift giving ideas.   


  • Apologize for the delay in getting the directory updated.  Sunset just began using it last year so still working out the kinks. 
  • Calling company determine how get it updates.

NEXT MEETING:  December 3 (8:00 AM) Sunset Library

Meeting finished 7:03

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