Meeting Minutes 1/9/19

PTSO Meeting


People in attendance: 

Liz Jacob, Jeff Jacob, Aaron Rotkowski, Polly Meek, Sarah Tycast, Laura Ausley, Amanda Callahan, Frances Araujo, Sam Burton, Michelle Engblom-Deglmann, Cara Chace, Cheryl Fretz, Katie Norquist, Michelle Wilson, Heather Goodrich, Claire Riley, Michelle Bonham, Shannon Ilas

Approve December Minutes:   December minutes approved

Sunset Park

  Next planning meeting for Sunset Park is January 29th at 7pm.  Ken, planner for park came to speak about current layout.  They have been working with neighborhood association.  People would like some kind of water feature.  Needs to be recirculating due to needles from trees that would get caught in drains.   There are some trees that need to be removed during construction.

There will be two new restrooms and a new shelter.  There will be some climbing structures, water feature, sitting areas and log climbers.  Water feature will be fresh water. There will also be a rock fort feature. Different types of log steppers.  They would also like to make willow cave, can also use reclaimed water for that as well.  There will also be loose parts things so that kids can build structures.  However, not so loose so that someone gets hurt. 

Cathedral playground, lots of substantial posts, slides, different access ways and access materials.  Slides will be metal instead of plastic.  There will also be a zip line.  Also looking to put gardens in around tennis court.  They are working with safe routes to school.  Park will be secure and safer.  Will extend sidewalk on a couple of the streets.  Whole park will be ADA accessible. 

Restrooms will face inside of the park and will look similar to Hammerle

Hoping that it will go out to bid in mid-February.  Would like to have completed early or mid-summer.  The more money that we can put into the park the better it will be.  Asking for volunteers and then this will help to cut down costs and allow more money to go into materials as opposed to labor for park. There will be some smaller projects that might be good for Eagle Scout projects and some other planting projects. 

Principal update

Mrs. Wilson said there was a nice welcome back this week.  Kids were happy to be at school.  Good community building.  Teaching and learning.  Next week is Anxiety 101, here in the library.  Sponsored by PTSO. 

Chinese New Year is coming up at the end of the month.  It will be a daytime event.  More of a celebration for the kids.

STEM at the end of February.  Going to push the science fair more this year.  More information coming out soon. 

Teachers were excited to get new headphones.  Kids made poster as a thank you.  They have been using with Redbird (math supplement)

Art/Garden update

Working on thinking about art.  Art literacy and garden art project.  Very interested in getting something going that is sustainable.  Having parents trained so that they can help as well.  There is an art committee, 15 lesson plans for each grade.  Resident artist to come in and help teach.  There was also an idea for garden art.  Sara met with them in December and then met with Ms. Wilson about what would work.  We will have parent led art lessons and try to do an artist in residency when we can find a volunteer (more for the garden).  PTSO will vote to approve funding and then Michelle will check in with teachers so that they know how much time they would need to make in the day.  Michelle says that teachers feel that once a month would be sustainable. 

Aaron said that needs of the teachers may be different so that we can customize for each one.  Classroom liaisons will help to find parent volunteers.  Parents would volunteer to put in lessons.  Working out how we would fund, would PTSO fund all or some.  Michelle reports that they have many of the materials so we may only have to pay for the artist in residence.  Also discussed project for 5th graders so that they can leave their legacy behind.  Liz asked about what happened to tiles from last year.  Michelle said that she would talk with Ms. Pesicka and see what they will do.

Jeff asked if we would be ready to ask for volunteers and an artist in residence.  Aaron said we are just days to weeks away as opposed to being weeks to months away.  Letting parents know about the time commitment would be helpful.  Possibly a once a week with the artist in residence.  If we did in February-March.  Art literacy would start in March for monthly art projects.  Then next year we would be able to begin in September.

Family Breakfast

 January 25th is breakfast, 6:45-7:45 am.  Caterers are locked in.  There will be a craft activity. Polly will be meeting with Michelle and Willow tomorrow morning to settle on what.  There is a volunteer sign up.  Flyer will come out so that we can edit and inform parents.  Flyer will do presale.  If there can be a slip on the bottom so that families can send it back and get ready.  Sarah said that she would check in and see if she had flyer from last year.  Will reorganize with two lines so that it won’t be so long.    Often a family tradition, we have grandparents who come with their grandchildren-so people enjoy this.  Asked if Sunny will make an appearance for the breakfast.  He was there last year and it could be a possibility. 


 Have two directors.  Two volunteers for auditions.  Going to have students audition by grade level K-1(2:30-3:25), 2-3 (3:30-4:25) and 4-5(4:30-5:30). They can audition on either January 24th or 25.

Kids can do whatever they would like for an audition.  Takes about 45 minutes.  Anyone can audition. 

There will two shows one on Friday and then one on Saturday.  Will check show times.  Hopefully matinee on Saturday, evening show on Friday.  They will bring sets and costumes the week before.  We will need volunteers to go through and organize.  Shannon said that she can help with that.  Sheet will ask you to volunteer if your child is in it.

 Cost is $45/child to participate.  There are also scholarships available if need be.  Microphones have been fixed.

We need to do a program.  Had ideas to have kids make cover art.

Financial Update

Received more money from Kid Kreations which put us up to $2900.  Got $1550 for Eagle Drive.  On movie night we did not lose any money which was perfect.

Expenses $1427 were spent on headphone.  The others were expenses for teachers.  Should also get some for Amazon smiles.

Also just received a check for box tops. 


Eagle Drive:  We received $1550 dollars, all of which went back to families in our community.

Canned food drive:  Shannon talked about West Linn Food Pantry, just need to be able to show that you live in West Linn.  She helps with children’s programs, food for the weekend.  She helps to pack those bags.  She will ask what our final total amount we donated.  She asked if they had any other needs.  They also have a need over the summer.  We could possibly have another drive later in the year.  They also keep track of dates and cans keep up to 2 years after expiration dates so you can also donate those as well. 

Upcoming Events:

January 24th  and January 25th (times the same on both days) NWCT Auditions  K-1 (2:30-3:25), 2-3 (3:30-4:25) and 4-5 (4:30-5:30)

January 25th Family Breakfast 6:45-7:45 am

February 6th PTSO Meeting 6:30-7:30

February 6th Classroom Liaison Meeting (5:45-6:25)

March 11-15th NWCT Rehearsals 2:30-8:00 pm (exact times to be determined)

March 15th   NWCT Dress Rehearsals 2:20-6:30

March 16th NWCT Performances 3:00 pm and 5:00 pm

PTSO News 1/14/19

Sunset PTSO News

  • Thank you to everyone who donated to our Eagle Drive in December!  We were able to raise $1550, all of which went to families in our Sunset community.  
  • Because of all your generous contributions Sunset was able to donate 2225 pounds of food to the West Linn Food Pantry.  That’s a 25% increase from last year. Way to go Sunset!!
  • NWCT auditions will be held January 24th and 25th after school.  K-1 from 2:30-3:25, 2-3 from 3:30-4:25 and 4-5 from 4:30-5:30. Everyone is welcome to participate.  Rehearsals will be held the week of March 11th with two performances held on March 16th (3:00 pm and 5:00 pm.)  
  • Please join us January 25th for the Sunset Family Breakfast from 6:45-7:45 am.  

         Upcoming Events

1/24-1/25 Northwest Children’s Theatre Auditions, K-1st  2:30-3:25 pm, 2nd -3rd 3:30-4:25  and 4th-5th 4:30-5:30p

       1/25  Sunset Family Breakfast 6:45-7:45 am

       2/6    Classroom Liaison Meeting 5:45-6:25 pm

       2/6    PTSO Meeting  6:30-7:30 pm

       3/11-3/15  NWCT rehearsals 2:30-8:00 pm (exact times to be determined)


  • Thank you to our movie night chairs, Emily Goodwin and Dana Midles for putting on a wonderful event last Friday night!  We hope everyone had a wonderful evening[!
  • There’s still time to place Scrip orders in time for Christmas and print them at home.  Sign    onto and follow instructions.
  • Another great way to support Sunset is to use  Please support Sunset by using it when you shop online at Amazon.
  • This month the PTSO was able to purchase 75 paris of headphones for use in classrooms at Sunset.  We’re excited to use money from our fundraisers to purchase supplies that support our students and teachers.
  • The Eagle Drive is a wonderful way to support families in need in our Sunset community.  Donations will be accepted until December 17th.  Cash, Check or Venmo accepted (venmo!@Suntset-PTSO) Our goal is to exceed the $1500 we were able to raise last year.  All proceeds are distributed to Sunset families in need.
  • We continue to collect cans and dried goods for the West Linn Food Pantry.  So far we have been able to donate 1340 pounds of food.  We’re just 200 pounds short of what we donated last year.  Please help us meet our goal.  Donations will be accepted until Friday, December 21st

  • In January or Sunset students will have the opportunity to audition for the Northwest Children’s Theatre production of   

          Upcoming Events

        1/9   Classroom Liaison Meeting @ 5:45pm

        1/9    PTSO Meeting 6:30-7:30 pm 

        1/24-1/25 Northwest Children’s Theatre Auditions 2:30- 3:30

        1/25  Sunset Family Breakfast 6:45-7:45 am