November Meeting Minutes

November 19, 2009

3:15 call to order – Sunset Library

In attendance:  Linnette Jackson, Jenny Kling, Caroline Popma, Theresa Parker, Heathyr Nance, Michele Beyer, Connie Hopkins, Maraya Radcliffe, Janet Runyan, Kari Perry, Jenny Palmer, Angie Roane, Robyn Deep, KJ Wesenburg, John Ling.

John Ling from “Jump Rope for Heart” and the American Heart Association spoke regarding the possibility of a program/fundraiser at Sunset and it was agreed that it was a possibility for the future, but not something to focus on at this point.

The October minutes were reviewed and approved as well as the October financial report.  The report reflected profits from Pizza Bingo and a modest $3800 from fall fundraising ($2350 in donations and $1450 from gift wrap).  Parents who gave cash donations will receive receipts for their tax records.

The brief recaps of Barn Blast, PACE, and gift wrap fundraisers indicated that barn blast showed a loss of $106 – possibly from over ordering food (leftovers were donated to the Clark Center) and the bottle toss game might be easier if we incorporated some cans with the 2 L bottles.  PACE has already brought in $1600 and any remaining gift wrap can be found in room 6.

Heathyr Nance and Theresa Parker gave updates on the spring fundraiser/auction.  The event date has been changed to May 14th and the location is the Oregon Golf Club.  The theme, A Taste of Sunset, will reflect donated food from local businesses.  Expect to see a comedian, silent auction, paddle raise, wine pull, and a dessert dash!  Volunteers are meeting Wednesday, January 6 at 6:30 pm – please come!!

At the time of the meeting the Family Breakfast was scheduled for Friday December 4th, but this has since been changed to January 29th.  Please contact David Fels to volunteer your help.

The deadline for ordering spirit wear was Friday November 20th to accommodate any holiday requests.

In the way of wrapping things up, we canceled the spring carnival and are replacing it with another family fun night (the carnival is very volunteer intensive and we are having trouble getting parents to commit).  We toyed with the idea of a childcare/shopping event – possibly teaming with a MS or HS group of sitters.  The next Box Tops deadline is in February – keep bringing them in!

Meeting was adjourned at 4:15 pm