Sunset PTSO Meeting Minutes

September 6, 2016

Attendance: President Sarah Tycast, Vice President Susie Morgan, Secretary Emily Gilbo, Secretary Heather Goodrich, Treasurer Becky Wilson, Principle Lisa Hawking, Instructional Coordinator Willow McCormick, Sarah Duffin, Jenny Frank, Bryan Goodwin, Catherine Gregory, Laurie Hurley, Ngoc Lewis, Darcy Peak, Katie Rasouli, Sherko Rasouli, Mai Sorenson, Kelly Schweiger-Lambert and Guest Presenter Marnie from Eco-School Network.

Meeting called to order by President Sarah Tycast at 9:10am.

 

WELCOME AND INTRODUCTIONS

The group was welcomed followed by brief introductions. Willow McCormick was introduced as Sunset’s new Instructional Coordinator. She taught at Willamette Primary for ten years prior to this position. Some of her roles will include supporting Lisa Hawking, supporting families, coordinating gifted education and assessment, enrichment classes, ESL and many other ways to support learning.

 

2016-2017 CALENDAR REVIEW

PTSO Meeting Times/Dates

  • Asked for feedback on what works for meetings- day of week and day or night. Last year, meetings were alternated between morning and night, but there wasn’t any parent participation during the morning meetings. PTSO is for everyone and the goal is to get as much parent participation as possible.
  • It was decided to have most meetings be on Wednesday nights, with a couple offered during the day. The PTSO calendar will be updated within the next week to reflect the upcoming meetings.

Curriculum Night was wrong on the PTSO calendar that was sent with back-to-school packets. It is on 9/22, not 9/21.

 

SEPTEMBER/OCTOBER EVENTS

For many of the events, the PTSO is looking for volunteers to either chair the event or help put it on. To volunteer for events, you can either email Amber Duncan, the PTSO Volunteer Coordinator at volunteer@sunsetptso.org or sign up for Help Counter. Help Counter is the name of the software used to keep track of emails and volunteer opportunities.

If you are already registered as a volunteer or have let the volunteer coordinator know that you would like to receive emails, you already have a profile. You will create your own username and password to be able to sign in anytime. You can sign in here: www.helpcounterweb.com/ci/volunteer

If you are not yet signed up as a volunteer, you can create a profile by signing up here: www.helpcounterweb.com/welcome/?en=117962114

 

Back to School Picnic

  • September 9th: 5:30-7:30pm at Sunset Park instead of the school field due to construction.
  • Pre-Pay Forms were sent home so families don’t have to wait in line to pay. Hotdog or hamburger, watermelons, chips, cookie and lemonade included for $5.

 

Missoula Children’s Theatre

  • October 17th-21st
  • Sleeping Beauty is the production this year.
  • Susie Morgan and Becky Wilson have volunteered to chair this event.
  • The entire event is completed Monday through Saturday, one week. Auditions are held on Monday, rehearsals every day with the production on Saturday. All grades can audition.
  • Need parent help to cover rehearsals, ticket sales and concessions. It’s a great way to get the 5th graders involved.
  • Need two families to host the adults from Montana: the producer and the stage actor.

 

Read to Us/Book Fair Week

  • October 24th-28th
  • Moved Read to Us week to coincide with the Book Fair to get kids excited about reading.
  • Parents, community leaders and people who work locally are invited to read to the classrooms and talk about how reading is important in their careers or lives.
  • Emily Gilbo, Jenny Frank and Mai Sorenson have volunteered to chair this event, but they will be looking for parents to help.

 

Barn Blast

  • October 28th
  • This is the first of the school’s fun community events. Kids can wear their Halloween costumes (no masks or scary costumes). Last year there were games, pizza, a DJ with a dance party and a spooky walk in the garden.
  • Sarah Liddell has volunteered to co-chair but the PTSO still needs someone to help co-chair. Contact Amber Duncan if you are interested.

 

 

CENTER FOR EARTH LEADERSHIP: ECO-SCHOOL NETWORK PRESENTATION

Eco-School Networks are composed of parents leading projects at elementary schools with a goal to introduce sustainable practices and raise eco-awareness with the children. A meeting was held last May and parents from Sunset, Cedar Oak, Bolton and Trillium attended. Although there was interest, we didn’t have anyone step up at that time to represent Sunset. This presentation was to try again to find someone or a group of parents from Sunset to help develop initiatives for our school. It was discussed that this was good timing and initiatives could be planned with the opening of the new school.

Examples of initiatives in other schools include buying durable trays for lunch rather than Styrofoam or having a Halloween costume swap.

A sign-up was passed around the meeting for an invite to an October 6th meeting and dessert at a parent of a Bolton student’s house.  

For more information, go to http://ecoschoolnetwork.org/

 

2016/2017 FUNDRAISING OVERVIEW

Darcy Peak is the PTSO Fundraising Coordinator for 2016-2017 and provided a brief overview of our two fundraisers this year. At Sunset Primary, we don’t sell anything to raise funds for the school, we have two donation campaigns:

Fall Fundraiser: Fill the Jars

  • Parents will get information at Curriculum Night on 9/22
  • This is a check writing campaign for the parents with paper bags being sent home to get our kids involved with filling them up with change.
  • The PTSO works with the school to determine what the money will go towards. In the past, Chromebooks, Ipads and non-fiction books have been purchased with the fundraising funds.
  • If anyone would like to help with this event, please contact Amber Duncan- the PTSO Volunteer Coordinator.

 

Spring Fundraiser: Fun Run

  • This year, the Fun Run kickoff was moved to February to coincide with fitness month. The actual Fun Run will take place on 3/3. The PTSO will look into ways the preschoolers can get involved with the actual event.
  • This is another donation campaign with a highlight on trying to get corporate sponsorships.
  • All children will get a free T-shirt to wear during the event.

 

 

FINANCIAL REPORT

Treasurer Becky Wilson handed out the Sunset PTSO 16/17 annual budget for review. Everything is similar to last year’s budget. Still waiting for some corporate sponsor money to come in from last fiscal year.

It was discussed how lucky Sunset PTSO is to have Becky as Treasurer for the third year. She won’t have a student at Sunset next year, so there is a need to find a parent to take over next year. The position doesn’t take up too much time and is straight forward. If anyone is interested, contact Becky, Sarah or anyone on the PTSO board.

 

CONSTRUCTION UPDATE

Lots of progress is happening next door at the new Sunset Primary construction site. To keep up with the progress, go to the bond website: http://www.bond.wlwv.k12.or.us/Page/8054  The school will have this website projecting off the kiosk in the main hallway.

With the construction, the options for recess have changed. Children can play Gaga Ball, go to the library, have active play, go to the gym or play Roxaboxen.

 

Meeting was adjourned at 10am. Next meeting will be October 5th @ 6:30pm in the Sunset Library. 

June 8, 2016

Attendance:  Darcy Peak, Becky Wilson, Susie Morgan, Sarah Tycast, Lisa Hawking, Heather Goodrich, James Compton, Amber Duncan

Meeting called to order by President Darcy Peak.

Financial report by Becky Wilson.  May is reconciled, not much from June outstanding.  Reviewed budget for this year, overall within budget pending receipts coming in at the end of the school year.  Reviewed line items for 2016-2017 budget.  Motion was made to pass the budget with minor changes agreed upon by those present.  Budget was approved.

 

Updates:

FUN RUN – huge success – raised almost $18,000.  Writing a check for $16K for 60 Chromebooks- this means we are only 3 classes away from one-to-one for technology!  

 

Pizza Bingo – same attendance, sold a few less pizzas.  Budget adjusted accordingly for next year.

 

Draft 2016-2017 Calendar – several notable shifts:

  • Back-to-School Picnic – at Sunset Park instead of school field (will be under construction)
  • Fall Fill the Jars Campaign to move up to end of September.  Will kick off at Curriculum Night 9/22 and send home info the next day.
  • October: Conclusion fall fundraiser.  
  • Missoula Children’s Theater – will go through PTSO and need a parent coordinator to find a family to host and to make sure there is a parent is here for rehearsals.  Becky and Susie will co-chair!!  Many thanks to them.
  • Read to Us Week to coincide with the Book Fair and Literacy Month/Reading Challenge (goal-oriented rather than volume, in line with goal-setting conferences).
  • February: Family Fitness Night (was April this year)
  • Fun Run earlier in the year – Kickoff Feb 10 and event March 3 – will be inside (field under construction)

 

PTSO Meeting Scheduling – has been 1st Thursdays, alternating morning and evenings but looking to see what works for people.  Mr. Minor will help us send out a survey to the list-serv to get parent input as to scheduling.

 

Past events not currently done – Dine Out Night- at Bolton, this was successful on a night when couple with a  music concert evening. Will try and coordinate this for upcoming school year once Mr. Compton has the concernt schedule.  School Supply Drive – done in past but negative feedback.

Recycling program – June 18 upcoming meeting.

 

We are going to register for Amazon Smile!!  Will send out info when we are officially up.

 

PARENT NEEDS:  Garden Help – transitioning to using this as a playspace.  The Allen Family has been helping but are moving out of state.  Work on creating a group of families with 1-2 leads to work this summer, start with killing weeds/beds and changing to play spaces.

 

Ideas for new Sunset Swag – move inventory leftover but next year come up with something new for new school year.

 

Audit – will be this summer, Darcy to schedule.

 

By-laws – currently there is term limit of 2 years then rotate off or to a different position.  The current situation is that we have 2 Board members who are at their term limit but we do NOT have volunteers willing to come on and take over their positions as Treasurer and Volunteer Coordinator.  Both Becky Wilson and Amber Duncan willing to stay on for a 3rd year.  Language change made and approved.

 

Proposed Board

President – Sarah Tycast

VP – Susie Morgan (year #2)

Co- Secretary – Heather Goodrich and Emily Gilbo

Treasurer – Becky Wilson (year #3)

Volunteer Coordinator – Amber Duncan (year #3)

 

Motion made to approve each board member.  All were passed unanimously.

Meeting was adjourned.

Hi all-

Due to the City Council meeting tomorrow 6/3 at 4pm regarding the new Sunset Primary School appeal issue, the Board has decided to move our last PTSO meeting of the 2015-2016 school year to next Wednesday June 8 at 6:30 pm in the school library.
Please attend if you can, even if it’s your first time!  We will wrap up business for this year, have some discussion on next year’s events, and take nominations for next year’s open board positions!!

If you are interested in any positions please let us know!  Email Darcy, president@sunsetptso.org or Sarah, secretary@sunsetptso.org.

See you Weds evening!

 

Family Fitness night is here – Friday April 1st!  Check in starts at 5:45pm, welcome and warm up start in the gym at 6pm.
Wear comfortable clothes and shoes that you can MOVE in!  We have great volunteers from our community coming to teach and coach us.  Come help us build a healthy Sunset community at this FREE event!  See you there!

FFN flyer with sponsors 2016

Sunset PTSO Meeting Minutes

January 7, 2016

Attendance:  Darcy Peak, Susie Morgan, Lisa Hawking, Kelly Manning, Sarah Duffin, Amber Duncan, Sarah Tycast

Fall Fundraiser was a success!!

Upcoming Events:

Family Breakfast– January 22 at 7am. $5/person, prepay will be available.

Need:  Lisa to secure teachers as servers for 7-7:30, 7:30-8am.  

Need:  Amber to send out email about decorating the night before (Jan 21), Sheila to help move tables and lunchroom.  Sarah Duffin will help.  

Need:  Volunteers to help take money and get people in and a few for last shift and help clean up.  Becky Wilson +2-3 people

Need: Talk to Mr. Compton about the music and activities for students after parents leave

 

Read to Us Week–  Week of Jan 25th

Doing well on readers and plugging into teachers’ schedule requests.

Need:  swag bags to put together

Need: greeters – shifts to be determined.  Susie can help Mon/Fri, Sarah can help too.

 

Family Fitness Night – April 1

Sarah Tycast is chair – will have more at Feb meeting.  Going to contact folks from last year and see who can participate again.  Budget is $300, will have some additional sponsors as well.

 

Fun Run Kickoff – April 1 (event is on April 19)

Need to send out corporate sponsor form in early Feb

Need to form committee of volunteers (t-shirts/banner/etc)

Susie has contact for t-shirts/banners

 

Other:

Need another GOTR coach – M/W 3-4:30pm March to June

 

From Lisa:

Preschool!  2 classes, students must 3 and 4 yrs by Sept 1st.  Enrollment is open!

Thank you for BizTown!  Teachers and students had a great time, very engaged.  

Lisa spoke about some professional development projects and school construction – new concept map is in the hall and groundbreaking is this summer.  School will be built for 450 which is same as current building is.  

Reading challenge started today – emphasis on being engaged in your book, not a competition for minutes.  

 

Financials to be presented at the next meeting.
Respectfully submitted by Sarah Tycast

This month’s PTSO Meeting will be Thursday February 4th at 9:30 am in the library.  Originally we had all evening meetings but have revised the schedule to alternate morning and evening meetings in hopes to be more inclusive to those who can’t attend in the evenings.  The 2015-2016 calendar has been updated to reflect this.  Please join us if you can!

Thanks to your generous donations, Sunset’s jars were filled with a total of $3,365.58 to buy new nonfiction books for the classrooms.  Thank you to all of the parents, students, and friends who participated in our fall fundraiser.

If you forgot to send in your bag of change, or meant to make an online donation, it’s not too late!  Any lingering checks, cash or change can be brought to the office or you can donate online using PayPal with the “Donate” button on the right hand of the home page.

Thanks again, Sunset!  Happy Thanksgiving!