June 8, 2016

Attendance:  Darcy Peak, Becky Wilson, Susie Morgan, Sarah Tycast, Lisa Hawking, Heather Goodrich, James Compton, Amber Duncan

Meeting called to order by President Darcy Peak.

Financial report by Becky Wilson.  May is reconciled, not much from June outstanding.  Reviewed budget for this year, overall within budget pending receipts coming in at the end of the school year.  Reviewed line items for 2016-2017 budget.  Motion was made to pass the budget with minor changes agreed upon by those present.  Budget was approved.



FUN RUN – huge success – raised almost $18,000.  Writing a check for $16K for 60 Chromebooks- this means we are only 3 classes away from one-to-one for technology!  


Pizza Bingo – same attendance, sold a few less pizzas.  Budget adjusted accordingly for next year.


Draft 2016-2017 Calendar – several notable shifts:

  • Back-to-School Picnic – at Sunset Park instead of school field (will be under construction)
  • Fall Fill the Jars Campaign to move up to end of September.  Will kick off at Curriculum Night 9/22 and send home info the next day.
  • October: Conclusion fall fundraiser.  
  • Missoula Children’s Theater – will go through PTSO and need a parent coordinator to find a family to host and to make sure there is a parent is here for rehearsals.  Becky and Susie will co-chair!!  Many thanks to them.
  • Read to Us Week to coincide with the Book Fair and Literacy Month/Reading Challenge (goal-oriented rather than volume, in line with goal-setting conferences).
  • February: Family Fitness Night (was April this year)
  • Fun Run earlier in the year – Kickoff Feb 10 and event March 3 – will be inside (field under construction)


PTSO Meeting Scheduling – has been 1st Thursdays, alternating morning and evenings but looking to see what works for people.  Mr. Minor will help us send out a survey to the list-serv to get parent input as to scheduling.


Past events not currently done – Dine Out Night- at Bolton, this was successful on a night when couple with a  music concert evening. Will try and coordinate this for upcoming school year once Mr. Compton has the concernt schedule.  School Supply Drive – done in past but negative feedback.

Recycling program – June 18 upcoming meeting.


We are going to register for Amazon Smile!!  Will send out info when we are officially up.


PARENT NEEDS:  Garden Help – transitioning to using this as a playspace.  The Allen Family has been helping but are moving out of state.  Work on creating a group of families with 1-2 leads to work this summer, start with killing weeds/beds and changing to play spaces.


Ideas for new Sunset Swag – move inventory leftover but next year come up with something new for new school year.


Audit – will be this summer, Darcy to schedule.


By-laws – currently there is term limit of 2 years then rotate off or to a different position.  The current situation is that we have 2 Board members who are at their term limit but we do NOT have volunteers willing to come on and take over their positions as Treasurer and Volunteer Coordinator.  Both Becky Wilson and Amber Duncan willing to stay on for a 3rd year.  Language change made and approved.


Proposed Board

President – Sarah Tycast

VP – Susie Morgan (year #2)

Co- Secretary – Heather Goodrich and Emily Gilbo

Treasurer – Becky Wilson (year #3)

Volunteer Coordinator – Amber Duncan (year #3)


Motion made to approve each board member.  All were passed unanimously.

Meeting was adjourned.

Hi all-

Due to the City Council meeting tomorrow 6/3 at 4pm regarding the new Sunset Primary School appeal issue, the Board has decided to move our last PTSO meeting of the 2015-2016 school year to next Wednesday June 8 at 6:30 pm in the school library.
Please attend if you can, even if it’s your first time!  We will wrap up business for this year, have some discussion on next year’s events, and take nominations for next year’s open board positions!!

If you are interested in any positions please let us know!  Email Darcy, president@sunsetptso.org or Sarah, secretary@sunsetptso.org.

See you Weds evening!


Family Fitness night is here – Friday April 1st!  Check in starts at 5:45pm, welcome and warm up start in the gym at 6pm.
Wear comfortable clothes and shoes that you can MOVE in!  We have great volunteers from our community coming to teach and coach us.  Come help us build a healthy Sunset community at this FREE event!  See you there!

FFN flyer with sponsors 2016

Sunset PTSO Meeting Minutes

January 7, 2016

Attendance:  Darcy Peak, Susie Morgan, Lisa Hawking, Kelly Manning, Sarah Duffin, Amber Duncan, Sarah Tycast

Fall Fundraiser was a success!!

Upcoming Events:

Family Breakfast– January 22 at 7am. $5/person, prepay will be available.

Need:  Lisa to secure teachers as servers for 7-7:30, 7:30-8am.  

Need:  Amber to send out email about decorating the night before (Jan 21), Sheila to help move tables and lunchroom.  Sarah Duffin will help.  

Need:  Volunteers to help take money and get people in and a few for last shift and help clean up.  Becky Wilson +2-3 people

Need: Talk to Mr. Compton about the music and activities for students after parents leave


Read to Us Week–  Week of Jan 25th

Doing well on readers and plugging into teachers’ schedule requests.

Need:  swag bags to put together

Need: greeters – shifts to be determined.  Susie can help Mon/Fri, Sarah can help too.


Family Fitness Night – April 1

Sarah Tycast is chair – will have more at Feb meeting.  Going to contact folks from last year and see who can participate again.  Budget is $300, will have some additional sponsors as well.


Fun Run Kickoff – April 1 (event is on April 19)

Need to send out corporate sponsor form in early Feb

Need to form committee of volunteers (t-shirts/banner/etc)

Susie has contact for t-shirts/banners



Need another GOTR coach – M/W 3-4:30pm March to June


From Lisa:

Preschool!  2 classes, students must 3 and 4 yrs by Sept 1st.  Enrollment is open!

Thank you for BizTown!  Teachers and students had a great time, very engaged.  

Lisa spoke about some professional development projects and school construction – new concept map is in the hall and groundbreaking is this summer.  School will be built for 450 which is same as current building is.  

Reading challenge started today – emphasis on being engaged in your book, not a competition for minutes.  


Financials to be presented at the next meeting.
Respectfully submitted by Sarah Tycast

This month’s PTSO Meeting will be Thursday February 4th at 9:30 am in the library.  Originally we had all evening meetings but have revised the schedule to alternate morning and evening meetings in hopes to be more inclusive to those who can’t attend in the evenings.  The 2015-2016 calendar has been updated to reflect this.  Please join us if you can!

Thanks to your generous donations, Sunset’s jars were filled with a total of $3,365.58 to buy new nonfiction books for the classrooms.  Thank you to all of the parents, students, and friends who participated in our fall fundraiser.

If you forgot to send in your bag of change, or meant to make an online donation, it’s not too late!  Any lingering checks, cash or change can be brought to the office or you can donate online using PayPal with the “Donate” button on the right hand of the home page.

Thanks again, Sunset!  Happy Thanksgiving!

Sunset friends and family!

We are a little over a week into our Fall Fundraising Campaign. A big thank you to all who have donated so far! At last count we have a little over $1100…that’s a lot of nickels and dimes! But, we have a waaaaaays to go to reach our goal of $7500 to add new, current, and engaging nonfiction books for readers of ALL levels in our school.

So please consider writing a check, pulling a few bills out of your wallet, or emptying your coin purse into the bag that came hold with your child last week. No bag? No problem- put it in an envelope, a ziploc, whatever. There are buckets in each classroom which are collected daily, or you can donate directly to the jars in the office.

Let’s Fill the Jars, Sunset, so we can fill the shelves with more books for our little readers!


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