April Meeting Minutes

April 21st, 2011

3:15 pm Sunset Library

In attendance:  Linnette Jackson, Laurie Hurley, Robyn Deeb, Caroline Popma, Jenny Kling, Kari Perry, Christy Briggs, Michele Beyer, Heathyr Nance, Stephanie Warren, Theresa Parker, Todd Drake, Stephanie Knapick, India de Kanter, Cyndi Lubisich, Erica Meyer, Connie Hopkins, Bobbi Kelley, Karen Levine, Michelle Wilson, and Kathy Ludwig.

The March minutes and the March financial records were reviewed and approved. We showed $600 in income from scrip and corporate incentives and expenses for book week, assemblies, garden insurance, and teacher accounts.  The winter budget bump was approved and a motion was made to accept the proposed 2011-2012 budget with the addition of $100 for bus driver appreciation.

Michelle Wilson spoke to the effectiveness of the PTSO-funded reading tutor program.  Sixteen students have met or are meeting before or after school with teachers and have shown remarkable growth.  This will continue to be a line item of $6000 in the next budget.

Jenny Kling, Anne Wilson, and Jon Van Tuyl have agreed to perform the audit of the books in June

Michele Beyer is working on the May 20th Carnival and has asked each classroom to be responsible for one game/activity in addition to their class basket.  She is definitely encouraging someone to PLEASE step forward to learn about this every-other-year event as she will no longer be a Sunset parent when it’s time for the next carnival.

Lynn Jacobs and Amy Hill are working on the Fun Run with apprentice, Christy Briggs taking notes for a future event when these ladies also more on to RRMS.  This is also May 20th.

As of yet, there are no nominations for any of the board positions or most of the event chair positions.  If you are interested in taking on one of these responsibilities or you would like to nominate someone, please contact Linnette Jackson at thejacksoncrew@comcast.net.

Kathy Ludwig wanted to thank a few especially hard-working volunteers:  Jenny Kling for the beautiful display case, and Kari Perry, Cherie Holman, and Susan Newton for all of the efforts with the yearbook.  All volunteers are invited to some treats in the main office next week.  Kathy also thanked the PTSO for the funding for Trudy Ludwig to speak at two assemblies and one staff workshop.

Meeting was adjourned at 4:15 pm.  And then Kathy discussed what the budget shortfall would look like at Sunset in 2011-2012.  This information was shared in a list-serve email.

March Meeting Minutes (Feb = snow day)

March 17th, 2011

6:30 pm Sunset Library

 

In attendance:  Linnette Jackson, Laurie Hurley, Robyn Deeb, Caroline Popma, Jenny Kling, Kari Perry, Kathy Ludwig, Anne Wilson, Christy Briggs, and Maraya Radcliffe.

 

The January minutes and the January and February financial records were reviewed and approved. January showed income of $1000 from box tops and escrip.  Expenses included assemblies and carnival in January and payment to artist in residence and reading tutorial in February.   Robyn Deeb illustrated the differences between what is actually being spent and what was budgeted in several areas.  A motion was made to use a budget bump with our fall fundraisers, family breakfast, barn blast, and fun nights.  We also moved to keep a line item expense for the auction every year since we pay $500 for Auctionpay software maintenance even during the years we don’t have auction.  These budget bumps would be covered from undesignated funds.

 

As per PTSO by-laws, an audit of the books is required.  Jenny Kling and Anne Wilson have agreed to see to this examination.  One more volunteer, please!

 

Kimberly Steele is planning a pottery painting family fun night.  She will need more volunteers for glazing and for distribution later in April.   The PTSO is still looking for an apprentice for Kimberly.  After her many years of service we need a new hand to steady the family fun nights.  Thank you Kimberly!!

 

“Thank you” to David Fels for a successful Family Breakfast.  All reports were positive – no one fell ill and the leftover butter is in the freezer.

 

Annie Herbert emailed in information regarding the WLWV Foundation’s upcoming phone-a-thon.  Callers will be soliciting donations to support the schools on May 15th and 22nd.  It was suggested that since the Sunset community would be pressed for volunteers at that time (as it coincides with the carnival) the foundation might have luck using high schools students to assist.

 

Lynn Jacobs and Amy Hill are working on the Fun Run with a t-shirt design contest and sponsors.  They have already collected $750 in donations.  Michele Beyer is working on the Carnival (same day May 20) and will be asking each classroom to be responsible for one game/activity in addition to their class basket.  (More great apprentice opportunities!!)

 

Kathy Ludwig expressed gratitude to all of the parents for their flexibility and understanding regarding the spring conferences.  She also explained the cancellation of this year’s Read To Us Week as being do to such a fragmented month (thanks Val Prothero for being at the ready).  Next year’s proposed budget will be announced April 4.

 

Meeting was adjourned at 7:40 pm.